Corporate Governance Administrator

Corporate Governance Administrator

Department: Central Services

Employment Type: Permanent

Location: London

Reporting To: Company Secretary

Compensation: £35,000 / year

We are seeking an organised, proactive, and IT-savvy Company Secretariat Administrator to support the smooth running of our governance, administration, and operational processes.

This is an excellent opportunity for a motivated individual who enjoys variety in their role and is keen to develop new skills. The successful candidate will play a key role in supporting company secretarial activities, coordinating meetings, maintaining records, and assisting with the implementation and ongoing administration of business systems.

We are looking for someone with a positive attitude, strong attention to detail, and the ability to quickly learn and adapt to new technologies and business processes.

Board & Committee Support

• Organise and coordinate board, committee, and management meetings.
• Schedule meetings and manage calendars for key stakeholders.
• Assist with the preparation of agendas and meeting packs.
• Assist with follow-up on outstanding actions and deadlines.
• Global Entity Management & Subsidiary Governance.
• Shareholder & Stakeholder Coordination.
• Technology, Data & Process Excellence.
• Team & Functional Support.
• Maintain company records, statutory registers, and governance documentation, ensuring they remain accurate and up to date.
• Support the preparation, distribution, filing, and retention of board and committee papers.
• Assist with company secretarial and corporate governance administration across the function.

Systems Implementation & Administration

• Support the implementation of new business systems and software, such as Diligent, Sharepoint and Asana.
• Maintain internal systems and ensure information is accurate and up to date.
• Provide first-line support and guidance to colleagues using company systems.

General Administration

• Provide administrative support across the Company Secretariat and Corporate Governance as required.
• Assist with the administration of documents, records, and filing systems.
• Assist with reporting and data management.
• Support projects and operational initiatives.
• Handle confidential information with discretion and professionalism.

Essential

• Strong IT skills and confidence using Microsoft Office 365, including Outlook, Word, Excel, Teams, and SharePoint.
• Ability to learn new systems quickly and support their ongoing administration.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to work independently and manage multiple priorities.
• Experience in an administrative, coordination, or support role.
• Professional and reliable with a proactive approach to work.
• Detail-driven:
  Strong accuracy in handling governance records and filings
• Organised & delivery-focused:
  Able to manage multiple deadlines across jurisdictions
• Confidential & trustworthy:
  Handles sensitive, market-related information appropriately
• Tech-enabled mindset:
  Comfortable with digital tools and data systems including Microsoft office
• AI-curious:
  Keen interest in exploring how AI tools can improve processes, increase efficiency and achieve time savings.
• Collaborative:
  Works effectively in a global, cross-functional environment
• Adaptable:
  Able to operate in a fast-moving, scaling travel-tech business

Desirable

• Previous Company Secretariat, Governance or Board Administration experience.
• Experience supporting software or system implementations.
• Knowledge of board meeting management systems or governance platforms

Personal Attributes

• A positive and strong team player.
• A strong all-round administrator.
• Comfortable following processes and…