Personal Assistant

Role:
Personal Assistant Position:
Contract

Location:

London (close to Moorgate and Liverpool Street stations) Days on Site:
Hybrid, Days on site TBC Duration:
Ongoing Pay:
Daily rate , up to 134£ PAYE - £193 Umbrella Overview

To provide full PA, secretarial and administrative support to Human Resources Leaders, and supporting the wider Human Resources team as required. This is a demanding post requiring strong secretarial and Personal Assistant skills combined with pro‑active organisation of a complex and diverse workload across multiple projects with a high volume of travel planning. It requires a high level of tact and integrity due to the frequency of senior level and external contacts and regular exposure to confidential data.

The position requires mutual cover with other Sizewell C PAs as appropriate to manage short term absence. There is a requirement for the role holder to have a physical presence in the office 3 days per week

The project is delivered through an organisation that comprises multi‑disciplinary teams and diverse business functions. The PA in Human Resources will have a wide ranging role within it supporting delivery of work during all project phases within tasks areas that might include:

• Full, accurate and timely administrative support primarily to the Human Resources Leaders and then to the wider HR team
• Coordination and recording meetings with key project stakeholders (internal & external).
• Supporting, coordination and attending HR meetings
• Organisation and coordination of all meetings on behalf of the HR Leaders.
• Production/assisting production of documentation required to successfully deliver and maintain the internal and external facing reputation of the HR function.
• Developing and implementing management systems, as required, as specified by the HR Lead Team
• Help support and facilitate communications both internally and externally ensuring that SZC reputational management is maintained
• Assist with the planning and arranging of external and internal events as they relate to the business of the HR team

• Provide a professional, accurate and reliable PA and administration support service to the HR Leadership Team along with administrative assistance to the extended Directorate in agreement with the Executive Assistant to the Chief People Officer
• Complex diary management and organisation, including complex and frequent travel management and liaison with a wide range of stakeholders across multiple projects in both the UK and France.
• Communicate decisions and message from the Directorate, resolving or escalating enquiries.
• Take an active role in prioritising and preparing materials for the HR Leadership Team to ensure their work is planned effectively with the necessary materials available.
• Obtain / disseminate information to / from senior management and external representatives.
• Receive and screen correspondence, calls and visitors, in accordance with the HR Leadership Team's priorities.
• Provide diary and itinerary management, preparation of meeting packs
• Updating and ensuring all contact lists are current
• Ensure accurate and efficient document management and classification in line with SZC procedure.
• Effectively use appropriate IT systems to facilitate the preparation of reports, statistics, presentations and other information for the portfolio.
• Maintain data/records so that information is readily available and easily accessible
• Provide/organise office services such as reprographics, binding, etc
• Arrange meetings and co-ordinate the booking of rooms, arrange travel, accommodation, pool/hire vehicles and hospitality as required
• Administer the ordering and payment of goods and services utilising the recognised IT system
• Arran…