Event Administrator

Arc Financial, part of the Arc network, consists of Marketing in Partnership (MiP) and Incisive Media.

MiP is a marketing and events agency specialising in financial services. We help some of the biggest brands in our sector, communicate with clients and showcase their products through live and virtual events, online tools and investment marketing.

As part of the Arc Network Mi Phas  the most comprehensive range of solutions to make marketing and event ideas a success, underpinned bydecades of experience in financial services.

The team ofevent managers,content specialists,speaker expertsanddesignerswork inpartnershipwith clients to generate great results.

Visit our website  for more information about us.

Incisive Media, part of the Arc network, is an entrepreneurial and creative, digital-facing organisation on the cutting edge of media. Working in the sustainability and financial services markets, we provide analyst-grade insight, business intelligence, and content to specialist networks of business professionals around the globe.

We are passionate about our people, products and customers and our values are at the heart of our business; they define us, and they are how we conduct ourselves both as a company and as individuals.

Our values are summed up as; integrity, teamwork, innovation, trust, good judgement, passion for our work, curiosity and an entrepreneurial spirit.

Visit our website  for more information about us.

Location:

London, United Kingdom

Type of Employment:
Full-time

Industry: Media / Publishing

Work Pattern:
Hybrid

Arc Financial is seeking a highly organised professional individual to handle not only administrative processes for both Marketing in Partnership and Incisive Media but also supporting the event operations teams with tasks relating to the running of their conferences and awards throughout the year. Duties will include inputting accurate data into Salesforce for invoicing and sales tracking purposes and supporting the teams with enquiries from and to our accounting company to streamline the processes.

It also includes ad-hoc support to the event operation teams during busy periods including supplier research, writing and proof-reading of moderator scripts for awards evenings and helping with small print, digital and video collateral for conferences.

This role will report to the Senior Director, Head of Event Operations at Arc Financial and will have responsibility for some of the administrative tasks for both Marketing in Partnership and Incisive Media.

• Inputting data into Salesforce for invoicing purposes and sales tracking (mainly for MiP)
• Creating new client accounts on Salesforce
• Ad-hoc event operations support across Arc Financial (incl. writing and proof reading of moderator scripts for award events, support with printed, digital and video collateral for conference, supplier research etc)
• Support with annual audit
• Managing of invoice queries by the team with our external accounts company
• First contact person for external accounts company for any queries
• Ownership of travel system across all teams
• Travel and hotel bookings for various teams across Arc Financial
• Reconciling credit card statements from various team members and ensure all required information is being submitted correctly
• Coding and submitting of invoices where required
• Proof reading documents to include print collateral for events, websites, event emails and web apps
• Support with putting together and reviewing client contracts
• Preparing delegate feedback summaries of events across Arc Financial

• Solid admin experience
• Very good attention to detail
• Individuals with a growth mindset
• Can do attitude and being able to act indecently
• Friendly personality with excellent interpersonal and communication skills
• Individuals that demonstrate self-learning
• Highly motivated and able to work well as part of a team as well as autonomously
• Effective personal time management and work ethic
• Problem solving: you can demonstrate that you can think your way out of a challenge - using your own initiative
• Confidence, charisma and a conscientious attitude
• Ideally some…