Fleet Admin Specialist

Responsibilities

• Ensure all vehicle records and registration documents are accurately maintained, updated, and securely archived or disposed of when necessary., Cross-departmental teamwork helping investigate queries, prepping vital vehicle documents, and tackling data-entry tasks.
• Assist with various logistical challenges and administrative tasks as they pop up. We are looking for a detail-oriented and proactive Fleet Administration Specialist to join our team on a 3 month FTC. You will play a key part in our fleet operations by managing essential vehicle administration, including processing PCNs and handling registration documentation.
• This role requires high focus and accuracy, consistent attention to detail and excellent organizational skills. We are looking for someone who takes pride in precision, manages their time effectively, and collaborates seamlessly with the wider team.

• Admin Pro:
  Proven experience in a data-entry or administrative role where you thrived on precision., Fleet Savvy:
  Bonus points if you already have experience in a vehicle or fleet administration role!
• Organization Guru: A knack for juggling multiple tasks without dropping the ball.
• Top-Tier Communicator:
  Excellent written and verbal communication skills.
• Self-Starter:
  The ability to work independently, take initiative, and hit the ground running with minimal supervision.
• Precision-Driven:
  An absolute commitment to accuracy (you spot the details others miss).

• Wondering what the salary for this role is? Just ask us! On a call with one of our recruiters it's something we always cover as we genuinely want to match your experience with the correct salary. The reason why we don't advertise is because we honestly have a degree of flexibility and would never want salary to be a reason why someone doesn't apply to Octopus - what's more important to us is finding the right octofit!

• Octopus Energy Group is a unique culture. An organisation where people learn, decide, and build quicker. Where people work with autonomy, alongside a wide range of amazing co-owners, on projects that break new ground. We want your hard work to be rewarded with perks you actually care about! Visit our perks hub - Octopus Employee Benefits
• Octopus Electric Vehicles, part of the Octopus Energy Group, won the Sunday Times best company to work for in 2024. We were named 6th out of the top 100 start-ups to work for by Tempo in 2025 and on Glassdoor we were voted 50 best places to work in 2022. Our Group CEO, Greg has recorded a podcast about our culture and how we empower our people.
  
  We've also been placed in the top 10 companies for senior leadership

• P.s. just to let you know, we are dog friendly company so you may see our 4 legged friends in the offices - feel free to bring yours! Rest assured though, we've taken lots of precautions for those who have allergies
• We use AI to help us assess applications fairly and objectively. We're totally fine with you using AI as a tool to help prepare too. That said, when we get to the interview and assessment stage, we're really interested in hearing your unique perspective and real-world stories. That's the stuff we can't get from a bot or a prompt!

About us The electric revolution has arrived - and from 2035 you'll no longer be able to buy a new petrol or diesel car in the UK. We're building a whole new way for drivers to join the electric charge and not only learn about and shop for their EV online, but experience a 'lease for life' through an industry changing customer experience.

This is the chance to join one of the UK's most exciting start-ups - making it easy for individuals and businesses to go electric by getting their car, charger and energy all in one cracking deal. Octopus Electric Vehicles launched in 2018 to make it seamless to switch to cleaner, greener driving. Our mission is to drive sustainable change, decarbonise the planet and provide our customers with fair pricing and a fantastic experience.

We're an Octopus Energy company-an innovative new energy supplier. We are part of the Octopus Energy Group, which seeks to improve the lives of millions of people by transforming the industries we operate in. The Octopus Group incorporates Octopus Energy, Octopus Healthcare, Octopus Investments, Octopus Property, Octopus Ventures and Octopus Labs. If this sounds like you then we'd love to hear from you.

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