Legal PA

We are seeking an experienced and highly organised Legal Personal Assistant to provide comprehensive support to senior stakeholders, fee earners and clients.

As a Legal PA you will play a key role in ensuring the smooth delivery of client services, acting as a trusted support partner across a broad range of administrative, financial, client relationship and project coordination activities.

This is a full-time role, working hours of 9.30 am - 5.30 pm, hybrid working 2 days per week and a great benefits package. This is initially a 12 month FTC with the opportunity to go permanent.

• Act as a key point of contact for clients, managing communications professionally and efficiently.
• Build and maintain strong relationships with internal stakeholders and external clients.
• Coordinate client meetings, ensuring all logistics, materials and follow-up actions are managed effectively.
• Support client care initiatives and contribute to delivering an outstanding client experience.
• Manage complex diaries and scheduling for senior stakeholders.
• Organise meetings, conference calls and events, including room bookings, catering and technology requirements.
• Coordinate domestic and international travel arrangements and itineraries.

• Assist with the preparation of presentations, pitches, reports and client-facing materials.
• Coordinate and support client projects, ensuring deadlines and deliverables are met.
• Work closely with Business Development and Marketing teams on events, initiatives and client activities.
• Identify opportunities to improve processes and enhance service delivery.
• Support billing, invoicing, expenses and time recording processes.
• Liaise with finance teams regarding client accounts, billing queries and credit control matters.
• Produce financial and management reports as required.

• Manage file opening, conflict checks and risk assessment processes.
• Draft engagement documentation and maintain accurate client records.
• Ensure information is updated across relevant systems and databases.
• Coordinate document production, scanning, filing and administrative workflows.
• Monitor and prioritise workloads to ensure deadlines are consistently achieved.

• Experienced in a Personal Assistant, Executive Assistant or Client Services support role.
• Comfortable working within a professional services, legal, financial or corporate environment.
• Highly organised with the ability to manage multiple priorities simultaneously.
• Proactive, solutions-focused and able to work independently.
• Confident communicating with stakeholders at all levels.
• Skilled in Microsoft Office and experienced using business management systems.
• Detail-oriented with a commitment to accuracy and excellence.

• Exposure to senior leadership and high-profile clients
• Collaborative and supportive team environment
• Competitive salary and benefits package