Team Assistant - Human Capital Managamnet Divison
Job in
City Of London, Central London, Greater London, England, UK
Listed on 2026-09-22
Listing for:
Tiger Recruitment
Full Time
position Listed on 2026-09-22
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Team Assistant - Human Capital Management Division Leading Investment Bank based near St Paul's, Farringdon and Chancery Lane 5 days in the office Hourly rate £26.00p/ph9am - 6.00pm - 8am - 5:00pm Near St Pauls, Farringdon and Chancery Lane A global financial company is seeking an Assistant within Global Banking & Markets.
What You’ll Do- Comprehensive and proactive diary management and scheduling of meetings - room bookings, documentation, media services for audio visual/video conference facilities
- Preparation of detailed travel schedules and itineraries
- Assistance with visa applications/requirements
- Timely administration of expenses (using Concur)
- Telephone cover - screening of calls and interaction with senior management
- Log MDs weekly time on in-house system (using Artemis)
- Entering MDs whereabouts and vacation details (using Excel and/or My Vacation Calendar )
- Vacation/Sickness cover - supporting Engineering MDs when other assistants are on leave
- Supporting visiting MDs – assisting with diary management, arranging offices, transportation, access to buildings and team events if required
- Assist with Engineering CoS initiatives and ad-hoc projects as required
- Coordination of town/village halls, team events and/or socials - booking rooms across global campus, setting up registration details, sign up links, dial-in numbers, Zoom IDs, arranging refreshments, lunches and dinners
- Assist with IT issues and ad-hoc queries
- Documentation management and support (PoAs, digital signatures)
- High level admin support for the Engineering Division - providing guidance with travel, visas and expenses, conference services, time entry and other day-to-day on floor queries
- Space management – allocation and tracking of desks/neighbourhoods/lockers through GS Space
- Hardware orders (headphones for new joiners, Occupational Health equipment etc.)
- Previous experience supporting a team with diary management.
- Experience working within the financial services or professional services industry.
- Extensive knowledge of MS Office, including Outlook, Word, PowerPoint and Excel
- Ability to be proactive, take initiative, prioritise and multitask
- Strong time management and prioritisation skills
- Secretarial background preferably within the financial services/consultancy industry
- Excellent attention to detail
- Excellent teamwork skills
- High level of written and excellent verbal communication skills
- Ability to handle sensitive and confidential information
- Strong organisational and interpersonal skills
- Professional, self-motivated and flexible
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