Vetting Administrator

MOJ Group Security is looking to recruit a Vetting Administrator to join our newly established team to support in the delivery of a high-quality Personnel Security and National Security Vetting (NSV) service to the wider MOJ estate. The post holder(s) will be responsible for providing high-quality administrative support to the department and senior managers, as well as supporting the effective delivery of NSV for all departments across the MOJ and its agencies.

This is an 'admin heavy' role with two prominent work streams:
Vetting Operations which is responsible for the end-to-end process of NSV applications in which you will sponsor cases and issue links, creating records and maintaining them on the NSV database. Supporting the HEO/EO in ensuring all Aftercare is applied and maintained where applicable, running reports and issuing monthly and renewal reminders. Responding to all emails in a timely and professional manner, confirming clearances, unlocking accounts and re-registering timed out applications, escalating all difficult queries to the Vetting Team Co-Ordinator.

Maintaining the National Security Vetting Contact (NSVC) network.

• Provide high-quality administrative support to the department and senior managers.
• Manage the National Security Vetting (NSV) Team mailbox, ensuring timely and professional responses to all queries.
• Sponsor all Ministry of Justice (MoJ) NSV applications via the UKSV NSVS Portal, including issuing reminders and unlocking accounts or reissuing timed-out links.
• Maintain accurate and up-to-date records of all NSV applications, including initiating transfer/share requests and updating personal circumstance changes received from UKSV.
• Process and log all ASAFs (Aftercare Security Assessment Forms) and other relevant documentation.
• Generate, review, and action reports from internal and external systems.
• Maintain key resources such as the NSV Contact List, Vetting Matrix, and SharePoint Hub.
• Support the planning and delivery of departmental projects and administrative initiatives as required.
• Respond flexibly to team needs by undertaking additional administrative tasks as necessary.
• Proactively pursue personal and professional development opportunities.

• Making Effective Decisions
• Delivering at Pace
• Working together
• Seeing the Bigger Picture

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.

Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone's circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles:
All successful candidates will be appointed to the nearest viable office nearest to their home postcode and on its respective pay scale. This will be at either a HQ building (subject to desk allocation, a Justice Collaboration Centre (JCC) or a Justice Satellite Office (JSO) - See Map. All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.

For current MoJ employees, your base location will need to be changed to the nearest viable office (to your home postcode), either at a HQ building, JCC or JSO within the National Office Network and moved its location’s respective pay scale (any legacy arrangements/locations will need to amended).

The changes will apply to staff joining MoJ…