Senior Private PA​/Executive Assistant to CEO

Senior Private PA / Executive Assistant to CEO

Location: Central London

Salary: £60,000 - £70,000 per annum, depending on experience

Hours: 9:00am–6:00pm, Monday to Friday. Flexibility is required to accommodate the international schedule and the changing demands of a senior private PA role. Candidates should be comfortable adapting their working hours when needed.

Start date: As soon as the right candidate is available

Languages: Fluent English required; spoken French is an advantage

We are seeking an exceptional Senior Private PA / Executive Assistant to work within a private household in Central London, supporting a CEO who is based in Switzerland and travels frequently.

This is a substantial, independent role combining private PA duties, executive support and financial administration. You will manage a varied workload largely on your own, take ownership of tasks from start to finish and ensure that important details are checked and followed through.

The successful candidate will be discreet, highly organised and comfortable working in a private home. You will anticipate requirements, manage competing priorities and exercise sound judgement about when to act independently and when to seek approval.

Key responsibilities

Private PA and executive support

• Manage complex diaries, appointments, meetings, correspondence and day-to-day priorities.
• Coordinate travel and related arrangements, checking details carefully and taking account of established preferences.
• Provide administrative support across the CEO’s business, personal and family matters.
• Prepare reports, documents, spreadsheets and briefings to a high standard.
• Liaise with advisers, suppliers and service providers, following matters through to completion.
• Maintain accurate records and organised electronic filing systems.
• Identify scheduling conflicts, missing information and potential problems early, and propose practical solutions.

Financial administration

• Maintain budgets, expenditure records and accurate financial spreadsheets.
• Undertake day-to-day private and business bookkeeping and reconciliations.
• Prepare payments for approval and monitor their completion.
• Organise financial documents and information for accountants and other advisers, including material required for VAT returns.
• Track outstanding invoices, payments and financial queries, escalating anything that requires a decision.

About you

• A minimum of five years’ relevant experience as a Private PA, Executive Assistant or Family Office Assistant supporting a senior executive or principal.
• Experience working in a private household or managing substantial private affairs alongside executive responsibilities.
• Proven ability to work independently, manage a demanding workload and take responsibility for results.
• Strong numerical ability and practical experience with bookkeeping, reconciliations or financial administration.
• Excellent written and spoken English, with confident and professional communication skills.
• Exceptional attention to detail, particularly when handling travel, schedules and financial information.
• Strong Microsoft Office skills, especially Excel.
• Sound judgement, initiative and the ability to remain composed when priorities change.
• A high degree of integrity, discretion and respect for confidentiality.
• A strong employment history supported by verifiable professional references.
• An undergraduate degree is preferred. Spoken French would be welcome but is not required.

You will be resourceful, personable and comfortable working in a private household while supporting a CEO with an international schedule. You will take pride in getting the details right and seeing matters through from the initial request to the final confirmation.

How to apply

Please submit your CV and a brief cover letter explaining your private PA and executive support experience, your financial administration skills and why this role interests you. Shortlisted candidates must be able to provide verifiable references from previous employers. References will be contacted only with the candidate’s consent.

Only shortlisted candidates will be contacted.