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Secretarial Assistant
Job in
City Of London, Central London, Greater London, England, UK
Listed on 2026-10-04
Listing for:
G2 Company Secretarial
Full Time
position Listed on 2026-10-04
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Executive Admin/ Personal Assistant -
Business
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Company Secretarial Assistant - London
An excellent opportunity has arisen to join an established team supporting a portfolio of investment trusts and listed entities.
Key responsibilities:
- Supporting the Company Secretary and boards with meetings, agendas, papers and Diligent board packs
- Coordinate board and committee meetings, including diaries, rooms, agendas and logistics
- Prepare skeleton agendas, coordinate board papers and build Diligent meeting packs
- Support meetings by taking first-draft minutes and maintaining action schedules
- Circulate papers, draft minutes and notifications to directors and Chairs
- Arrange approval and signing of finalised minutes
- Assisting with minutes, action schedules, statutory registers and Companies House filings
- Supporting share issuances/buybacks and regulatory announcements via RNS
- Maintaining governance records, Diligent Entities and corporate calendars
- Supporting operational risk committees and wider governance activities
Key skills:
- Company Secretarial or corporate governance experience
- Financial Services experience
- Knowledge of Companies House, RNS, LSE and NSM advantageous
- Experience of Diligent software advantageous
- Strong organisation and attention to detail
Hybrid working
4 days per week in the office; 1 day from home (with occasional flexibility).
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