Transaction Advisory Project Coordinator

Who are we? Howden is a global insurance group with employee ownership at its heart. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 24,000 employees spanning over 56 countries. People join Howden for many different reasons, but they stay for the same one: our culture.

It’s what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities – work / life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change  jobholder will provide project coordination and administrative support across employee benefits transaction assignments, including M&A due diligence, carve-out reviews and selected post-close projects. The role will maintain project plans, information requests, document control, country follow-up, meeting administration and deadline tracking, enabling the Employee Benefits Transaction Advisory Team to deliver a consistent, responsive and well-controlled service across multiple concurrent engagements.

Planning and Strategy:
Supports mobilisation and planning of employee benefits transaction projects. Maintains the central pipeline, live engagement tracker, project timetables and resource schedules. Coordinates project kick-off activity, access requirements, information requests and contributor responsibilities. Supports the Manager / Lead with capacity planning, management information and regular pipeline reporting. Maintains templates, country contacts, process documents and the transaction knowledge library. Identifies upcoming deadlines, dependencies and administrative risks and brings these to the attention of the relevant project lead.

Supports the phased development of a scalable and consistent transaction delivery model.

Technical:
Coordinates information requests and tracks receipt of data, documents and country responses. Maintains project plans, action logs, issue trackers, country matrices and status reports. Organises meetings, prepares agendas, captures actions and follows up owners. Manages document naming, filing, version control and controlled distribution of draft and final deliverables. Coordinates routine communication with country offices, specialist teams, introducers and other contributors.

Supports preparation, formatting and quality checking of proposals, scopes, reports and client presentations. Monitors country and specialist inputs against the agreed timetable and escalates delays promptly. Assists with project invoicing information, purchase order tracking and maintenance of fee and revenue records. Supports handover of post-close actions and opportunities to the appropriate local, specialist or multinational team. Responds appropriately to urgent requests and changing priorities within live transaction timetables.

Policy, Process and Procedures:
Applies approved project-management, document-control, confidentiality and data-handling procedures. Maintains complete engagement files, correspondence, approvals, meeting records and handover information. Uses agreed templates, naming conventions and version-control standards. Supports completion of engagement acceptance, conflict, compliance and delivery-readiness requirements. Monitors outstanding actions and ensures material delays, missing information or scope changes are escalated. Assists with archiving, lessons-learned reviews and updates to procedures following completed engagements.

Helps ensure information is only shared with authorised recipients and retained in accordance with applicable requirements.

Environment,…