Headteacher's PA

Headteachers PA

Reporting to: Headteacher

Location: North Brent School

Hours: Full time - 36 hours per week, 52 weeks per year.

Salary: WMAT Support Staff Scale - SO2

Provide confidential, accurate and proactive administrative and organisational supportto the Headteacher and leadership team. Coordinate recruitment and personneladministration, support local governance and organise agreed school operations so that leaders can focus on pupils, staff and school improvement.

Manage the Headteacher's diary, appointments and correspondence; anticipate deadlines,resolve scheduling conflicts and prepare relevant papers in advance.

Act as aprofessional first point of contact for staff, parents, governors and external stakeholders. Screen enquiries, refer matters to the appropriate colleague and escalate urgent or sensitive issues promptly.

Draft,proofread and prepare letters, reports, presentations and other documents for approval, maintaining accuracy and a consistent professional standard.

Organise leadership and confidential staff meetings, including agendas, papers, venuesand refreshments. Take accurate minutes and maintain an action tracker,following up agreed deadlines.

Coordinate the administration of complaints in accordance with school and Trust procedures, recording correspondence and monitoring response deadlines.

Decisions and formal responses remain with the authorised leader.

Collate and prepare the weekly staff bulletin and support the administration, publication and review timetable of the School Development Plan, obtaining contributions from responsible leaders.

Coordinate administration for open evenings, induction, awards and other major events,working with pastoral, administrative and leadership colleagues.

Coordinate vacancy advertising and recruitment packs, maintaining current job description sand person specifications with leaders and Trust HR.

Maintain application records and organise shortlisting and interviews, including candidate communications, schedules, tasks, tours and interview documentation.

Complete safer recruitment training and coordinate required pre-employment checks underthe direction of the Headteacher and Trust HR. Obtain and verify relevant documentation, track references and elevate gaps or concerns beforeappointment or commencement.

Administer identity, right to work, qualification, employment history, DBS and other relevant checks in accordance with current statutory guidance and Trust procedures. Refer immigration or sponsorship matters to the authorised Trust specialist.

Maintain the Single Central Record and supporting evidence accurately; undertake agreed checks of completeness and escalate missing or inconsistent entries to the Headteacher or designated safeguarding lead. Senior leaders retain oversight and accountability.

Coordinate any further DBS checks or Update Service checks required by current guidance and Trust policy, rather than applying an assumed fixed renewal interval.

Prepare approved appointment, contract variation, internal promotion and leaving documentation; notify Trust HR, finance and payroll of authorised changes promptly.

Maintain secure staff records and contact details on the school's management information system. Coordinate health questionnaire and occupational health referral administration through authorised HR channels.

Support early career teacher registration and induction administration, liaising withthe designated induction lead and relevant external provider.

Provide confidential administrative liaison between the Headteacher, Chair of the Local Governing Body, governors and the Trust governance team, following the agreed scheme of delegation.

Arrange meetings, circulate approved agendas and papers securely and organise meeting logistics, working with the governance professional or clerk.

Prepare approved correspondence and support governor induction, access arrangements,identification and election administration as directed.

Refer complaints and sensitive governance correspondence through the correct procedure; maintain appropriate records and confidentiality.

Coordinate administrative arrangements with the Headteacher and responsible pastoral leader, including approved letters, notifications, records and meeting papers.

Monitor administrative deadlines, maintain accurate records and liaise with the Trust,local authority and governance…