Programme Coordinator - Works

• Work closely with Programme Managers and Assistant Programme Managers to enable smooth day-to-day programme execution.
• Monitoring of milestones, evaluation and finance to keep check of project budgets and deadlines. Flagging action points to the Programme Manager when necessary.
• Develop, maintain and revise (as necessary) administrative systems that will underpin the delivery of the prizes.
• Carry out procurement activities end-to-end, including development of contracts, legal documents and updates to the Salesforce system
• Development of key documents relating to the delivery of the prizes.
• Support internal and external meetings, including coordinating meeting times and spaces, and writing minutes.

• Work with internal and external stakeholders to ensure effective delivery of the prizes.
• Innovator liaison management and supporting other external stakeholder relationships including clients.
• Stakeholder landscape mapping and upkeep of stakeholder databases
• Manage the prize inbox and liaise with finalist teams

• Support communications activities of various challenge prizes, for example, managing monthly newsletters, social media and updating websites.
• Help create opportunities for public engagement activities.
• Help to create events, workshops, and deliver them to a high standard.

• Work with diverse Nesta departments, including financial, legal, and communications.
• Take on ad-hoc projects and tasks to support the team as necessary.
• Occasional international travel and out-of-hours work.

• Solid organisation, prioritisation and time management skills with the ability to coordinate multiple projects simultaneously.
• Initiative and drive, proactively identifying tasks that need to be actioned to enable effective delivery of the programme.
• Ability to coordinate and control aspects of large projects, along with general office support/administrative capacity.
• Experience of using project management software such as Asana, or a willingness to learn.
• Experience of working to tight deadlines, delivering high-quality outputs across multiple projects and tasks.
• Good attention to detail and high standards of accuracy.
• Experience of organising and running events.

• Strong written skills - e.g. professional written communication with external stakeholders, drafting marketing materials.
• Strong verbal skills - e.g. able to ask questions and seek clarification when required, confident in speaking to a range of stakeholders.
• Strong interpersonal skills with the ability to work effectively with a wide range of high-profile partners, clients, team members and stakeholders.

• Ability to use project management platforms, databases and programmes (Asana, Salesforce, Microsoft Word, PowerPoint & Excel and/or Google Docs, Slides and Sheets) to support the successful delivery of a prize
• Ability to spot gaps where there might be potential tech solutions to drive efficiencies.

37.5 hours per week

£29,300 - £42,500 (offers are expected to be made towards the bottom of the band)

Hybrid with 2 days per week in our London Blackfriars office

Permanent