Administration Officer

This administration officer post sits at the reception desk of Sybourn Primary School, reporting to the Office Manager, Head of School and senior leadership team. The core of the work is being the first point of contact for parents, carers and visitors, signing people in under safeguarding rules and handling calls and messages. The post also covers first aid and welfare for pupils, stock control and record keeping, and is term-time only.

Visa sponsorship is not available.

• Provide a first point of contact service at reception for parents, carers and visitors
• Manage visitor sign-in and check  vetting forms before visitors go around the school
• Answer enquiries and deal sensitively with anxious or distressed callers in person and by phone
• Receive and relay telephone and other messages promptly
• Deliver first aid and welfare support for sick pupils, liaising with parents and staff
• Arrange care plan meetings with parents about pupils' health and carry out risk assessments for pupils returning from absence
• Monitor and manage stock, including photocopier supplies, and check and receipt deliveries
• Maintain first aid stock and prepare first aid boxes for playtimes, lunchtimes and visits
• Maintain manual and computerised records, inputting data to Arbor, Hub, Evolve and other systems
• Provide routine clerical support, including typing, filing, photocopying and standard forms
• Open and distribute incoming mail and despatch outgoing mail at the Head of School's discretion
• Advise parents on the school uniform service and lost property

• 5 inset days and 4 plus days