EA to Chairman

• Keep the Chairman’s office and meeting rooms immaculate and guest-ready, preparing rooms and refreshments and welcoming VIP guests.
• Manage office supplies, fresh flowers and relationships with suppliers, facilities, cleaners and couriers.
• Book flights, hotels, taxis and car services, including online check-in and seat and lounge preferences.
• Prepare clear, accurate itineraries and handle last-minute changes calmly.
• Make restaurant reservations in line with the Chairman’s preferences.
• Sort and prioritise incoming post, flagging anything urgent or confidential.
• Maintain accurate electronic filing.
• Coordinate the Chairman’s Christmas card programme, from lists and addresses through to signing and dispatch.
• Provide daily updates and handovers to the PA, covering diary and travel when needed.

• An experienced EA, with experience within a Chairman’s or CEO’s office.
• Highly organised with exceptional attention to detail.
• Experienced in booking business travel and preparing itineraries.
• Absolutely discreet with confidential information.
• Polished and warm in person, on the phone and in writing.
• Confident with Outlook, Teams, Word and Excel.
• Knowledgeable about London’s best restaurants, hotels and venues (desirable).
• Comfortable working with people from a wide range of countries and cultures; additional languages are a bonus.
• Reliable, proactive and calm under pressure, with a low ego and good judgement on when to act and when to check first.

Our client, a prestigious international business, is seeking an experienced assistant to support their Chairman on a temporary basis, working closely alongside the Chairman’s existing PA.

Location:

Mayfair, London

Contract:

Temporary, 3 to 6 months

Start date:

Immediate - November Salary: £80,000 to £90,000 per annum (pro rata)

Hours:

09:30 to 18:00, Monday to Friday, fully office-based You will also need to be available to work over the Christmas period in their offices