Legal Secretary

Working Pattern:
Two days per week – Thursday and Friday

Owen Reed is looking to recruit an experienced part-time Legal PA to support a team of partners and fee earners for a top law firm in London.

To provide high quality, proactive and experienced PA support to a team of partners and fee earners on a part-time basis. This role is 2 days per week working a Thursday and Friday.

• Work collaboratively with all Finance teams to proactively support fee earners' financial performance including client billing and reports, management of matter balances and working capital

• Work closely with Business Development to support fee earners on organisation and attendance of events and conferences; CRM administration; production of and updating fee earner CV's; using the Business Development hub and credentials database; assisting with bids, tenders and pilots

• Where your allocated fee earner is a Client Relationship Partner (CRP) for a Client Universe Client, assist the Business Development team with organising and attending core team and relationship meetings; organisation and attendance of events; assist with compiling regular client reports as required

• Undertake all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications and liaising with the Business Acceptance Unit as required

• Conflict check and Client Due Diligence processes, accurately completing the end-to-end Client Matter Inception (CMI) process whilst adhering to Firmwide best practice protocols

• Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files

• Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate

• Identifying and recommending cost efficient options for complex travel arrangements

• Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource

• Utilise the Cube on all administrative tasks, taking ownership to ensure tasks are completed and delivered to fee earners in a timely and accurate way

• Delegate appropriate tasks to Document Production including pitch and tender documents, conversion and amendment of legal documents and transcripts

• Demonstrate technical competency in order to support fee earners, identify and address knowledge gaps to fulfil all elements of the role

• Adheres to the firm's risk and compliance policies and procedures and raises any issues or queries promptly with the relevant Partner and / or Risk and Compliance

• Successfully completes, on time, all compulsory firm training and returns all complaints and claims questionnaires

• Excellent verbal and written communication skills, with appropriate and effective use of grammar and punctuation

• Three years' experience (or equivalent) gained within a comparable environment and at an appropriate level

• Willingness to work flexibly to meet client needs

• High degree of competence in the use of Microsoft Office suite

• Proven experience of exceptional client service

• Detail focussed and experience of working in a fast-paced office environment

• Ability to work effectively and collaboratively as a member of a team, as well as being able to work independently

• Commitment to exceeding expectations and goals