Temporary Facilities Assistant

We are seeking an experienced Facilities Services Coordinator to join a leading professional services firm on a temporary 3 month contract. This is a fantastic opportunity for an individual with solid facilities experience (ideally within professional services) to play a key role in ensuring the smooth, day to day operation of a busy London office.

• Act as the first point of contact for visitors, staff, and vendors, ensuring a professional and welcoming environment.
• Manage daily office operations including mail, supplies, equipment, and vendor relationships.
• Coordinates facilities requests such as maintenance, repairs, space planning, and supports meetings/events with scheduling, catering, and setup.
• Maintains common areas and ensures health, safety, and security protocols are followed, including building access and emergency procedures.
• Works with IT to ensure AV equipment and workstations function properly and partners with building management on operational matters.
• Handles facilities budgeting tasks, including processing invoices, and oversees seating plans, desk moves, and onsite vendors/contractors.
• Supports onboarding/offboarding, maintains accurate facilities documentation

If you are available immediately and have the relevant experience within a professional services/law firm.

Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply.