Team PA

Location: City of London

Birchrose Associates is representing a leading international law firm seeking an experienced Team PA to support the Director of IT and wider IT Senior Leadership Team.

The Firm

A well-established international law firm is looking to recruit an experienced Team PA to join its London office. The firm has an excellent reputation and offers a supportive and collaborative working environment, alongside opportunities for professional development.

The Opportunity

The firm is seeking a highly organised and proactive Team PA to provide comprehensive support to the Director of IT and wider IT Senior Leadership Team. This is a varied role involving diary management, meeting coordination, financial administration and general departmental support.

The successful candidate will have previous experience supporting senior leadership within a law firm and be confident managing a busy workload, dealing with senior stakeholders and handling confidential information. Duties to include:

Managing complex diaries, arranging meetings and coordinating appointments
Preparing meeting agendas, taking minutes and following up on outstanding actions
Coordinating team schedules, office attendance, absences and travel arrangements
Assisting with IT budgets, maintaining trackers and monitoring expenditure
Processing invoices, purchase orders and expenses, liaising with the Finance team
Liaising with external suppliers regarding quotations, orders and deliveries
Coordinating the ordering and procurement of IT equipment
Arranging UK and international travel, including accommodation and itineraries
Preparing reports, presentations and departmental communications
Maintaining departmental records, organisation charts and intranet information
Organising team meetings, departmental events and social activities

This Team PA opportunity is a full-time role, working Monday - Friday, 9.30am - 5.30pm

Requirements

Previous experience working as a PA supporting senior leadership within a law firm (essential)
Strong organisational skills with the ability to manage competing priorities
Proficiency in Microsoft Office, including Outlook, Word, Excel and Power Point
Excellent written communication skills and experience preparing reports and presentations
Previous experience supporting an IT, Technology or Business Services team (desirable)
Vacancy Highlights

Hybrid working (3 days in the office, 2 days from home)
Excellent benefits package
Opportunities for professional development

To be considered for this Team PA opportunity, please contact Birchrose Associates for a confidential discussion.

Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE:

We can only consider applications from candidates who have the right to work in the UK