PA to IT Director

PA to IT Director

Larbey Evans is partnering with top UK law firm to recruit a Legal PA to join their IT team within the London office. This is a key role within the IT team and the successful candidate will be providing full, comprehensive support to the Director of IT in all aspects of their work and to the wider IT senior leadership team.

What's on

Offer:

• Competitive salary
• Director level Support
• Employee benefits include 25 days annual leave and long service accrual, access to corporate gym membership rates & other lifestyle and family friendly benefits!

PA to IT Director – What you will be doing:

• Manage complex diaries and coordinate regular and ad-hoc meetings, appointments and schedules for IT leadership, liaising with internal and external stakeholders.
• Maintain oversight of the IT leadership and management team availability, including office attendance, planned absences, and business travel.
• Coordinate meetings, prepare agendas and meeting materials, take minutes, maintain action and decision logs, and proactively follow up on outstanding actions.
• Support the management of IT budgets, including maintaining budget trackers, monitoring CAPEX and OPEX expenditure and coordinating forecasting with budget owners.
• Process and monitor IT invoices, purchase orders and expenses, working with Finance, and internal stakeholders to resolve financial queries, discrepancies,outstanding payments.
• Liaise with IT suppliers and external contacts regarding quotations, orders, invoices, meetings, deliveries, and other ongoing administrative requirements.
• Coordinate the procurement of IT equipment and accessories, including obtaining quotations and approvals, placing orders and monitoring deliveries.
• Organise UK and international business travel, including flights, hotels, trains, taxis, and itineraries, ensuring appropriate approvals are obtained where required.
• Prepare and coordinate management reports, presentations, meeting packs and other materials for IT leadership and departmental meetings.

PA to IT Director – What we are looking for:

• Previous experience in a similar role within a law firm is essential
• Accurate typing speed of at least 60 words per minute
• Advanced knowledge and experience of using Software including all Microsoft Office packages and experience using Practice Management systems
• Demonstrate solutions-focused working methods