Executive Assistant

Join us as we work to unlock the value of offshore wind! JERA Nex bp is a new joint venture between JERA, Japan’s largest power generation company, and bp, one of the world’s leading energy companies. Established to unlock the potential of offshore wind across the globe, our talented team, exciting pipeline and solid capital commitment give us the potential to become one of the world’s most successful offshore wind companies.

We entered the market with a portfolio of operational and development assets, alongside the resources, capabilities and resilience to deliver offshore wind energy at scale.

You will manage the day-to-day activities of three Executives, the Senior Vice President of Human Resources, Senior Vice President Communications and the General Counsel. These Execs report directly to our CEO.

This is a fantastic opportunity for someone to have the scope to make recommendations to ensure that all Executives can work at their best – both in terms of effectively managing their inbox and calendars and keep them focused on their prioritized actions.

Although reporting directly into the three executives, you will be part of a wider EA team managing other Execs, meaning you have effective cover for holidays and a group to share ideas/best practices.

• Help us to organize agendas by proactively prioritizing, managing internal and external meetings, both in person and virtually,

• Manage regular and dynamic (often international) travels in close alignment with personal preferences and meeting requirements, develop relationships with our travel partners and corresponding administration teams that they interact with,

• Travel schedules often require arranging accommodation, transportation (rail, air, taxi), arranging events and venues, and being readily available to adjust this at short notice,

• Make Execs management and team meetings as efficient as possible by preparing agendas and materials, coordinating input, tracking outcomes and action items,

• Own and operate Execs internal administration procedures (such as expenses, purchasing, coordinating on IT matters, filing, managing inbox, One Note and calendar),

• Build trustful and effective relationships with the wider executive management team and their Executive Assistants,

• Support in the coordination and a successful onboarding of new team members in the respective functions

• Coordinate with other offices and hubs across JERA Nex bp in relation to projects, schedules, meetings and visits, noting that this involves multiple time zones,

• Take over projects that need special attention from the Execs and help keep them on track! In particular, working with other team members to establish processes and systems that will be of use to the wider organisation,

• Help to embrace and encourage our culture of honesty, open communication and collaborative working.

• Self-drive and a proactive, pragmatic approach that helps to get things done

• The combination of detail orientation, multi-tasking and keeping the bigger picture in mind is your superpower

• A professional and yet personal approach that helps to deal with people from different cultures that are located across multiple time zones

• You proficiently use all Microsoft Office applications and manage to get familiar with other software quickly,

• You are a team player who is willing to roll up your sleeves and take responsibility for some things that do not have a natural owner (yet),

• You can intuitively differentiate between what is confidential and which information you can and maybe even should share with the wider team.