Team PA

Birchrose Associates is representing a leading international law firm seeking an experienced Team PA to support the Director of IT and wider IT Senior Leadership Team.

A well-established international law firm is looking to recruit an experienced Team PA to join its London office. The firm has an excellent reputation and offers a supportive and collaborative working environment, alongside opportunities for professional development.

The firm is seeking a highly organised and proactive Team PA to provide comprehensive support to the Director of IT and wider IT Senior Leadership Team. This is a varied role involving diary management, meeting coordination, financial administration and general departmental support.

The successful candidate will have previous experience supporting senior leadership within a law firm and be confident managing a busy workload, dealing with senior stakeholders and handling confidential information. Duties to include:

• Managing complex diaries, arranging meetings and coordinating appointments
• Preparing meeting agendas, taking minutes and following up on outstanding actions
• Coordinating team schedules, office attendance, absences and travel arrangements
• Assisting with IT budgets, maintaining trackers and monitoring expenditure
• Processing invoices, purchase orders and expenses, liaising with the Finance team
• Liaising with external suppliers regarding quotations, orders and deliveries
• Coordinating the ordering and procurement of IT equipment
• Arranging UK and international travel, including accommodation and itineraries
• Preparing reports, presentations and departmental communications
• Maintaining departmental records, organisation charts and intranet information
• Organising team meetings, departmental events and social activities

This Team PA opportunity is a full-time role, working Monday - Friday, 9.30am - 5.30pm

• Previous experience working as a PA supporting senior leadership within a law firm (essential)
• Strong organisational skills with the ability to manage competing priorities
• Proficiency in Microsoft Office, including Outlook, Word, Excel and Power Point
• Excellent written communication skills and experience preparing reports and presentations
• Previous experience supporting an IT, Technology or Business Services team (desirable)

• Hybrid working (3 days in the office, 2 days from home)
• Excellent benefits package
• Opportunities for professional development

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE:

We can only consider applications from candidates who have the right to work in the UK.