Executive Assistant to CEO ( renewable energy) Canary Wharf

Working schedule:
Monday - Friday; 8:30am - 5pm.

We are looking for a super high end EA based in Canary Wharf (London). to support this dynamic charming and busy CEO of a renewable energy company

• Being the point of contact between Executive and team members / contractors when he's unavailable.
• Understanding and prioritising his meetings and emails.
• Email sorting, flagging and responding on behalf of Executive - doing emails together and being dictated the wording.
• Must be able to type quickly with accuracy.
• Meeting, scheduling, and notes/follow up as required.
• Meeting preparation - understanding the key decisions he needs to make and what information he might need to make those.
• Ensuring he's updated constantly and knows of any important changes, or customer emails/messages.
• Travel planning (hotel and flight bookings - inc. itineraries).
• Support on bigger operational projects - pushing projects along, seeking updates or making sure that everyone has the appropriate information.
• Board meeting planning (meeting scheduling, agenda planning, collating of papers, organising catering, distribution of minutes and actions).
• Organising lunch for the Executive.
• Assisting finance / other departments to get the information as needed.
• Liaise with IT, Sales, PR and HR teams on all relevant information.
• Support with all communications with stakeholders.
• Assist with preparing meeting briefs / conducting research on behalf of the Executive.
• Renewing all subscriptions for anything that is needed.
• Adhoc projects and jobs at the direction of Executive.

• The candidate needs to be highly organised, willing to get involved in anything, work hard and be an over communicator.
• The role is largely in 'work hours' but does occasionally require outside hours work.
• It's a challenging, and rewarding role that requires you to be switched on at all times, predetermining the needs of everyone.
• The individual needs to be confident enough to ask questions for clarification as there's a high level of technical knowledge that is often discussed.

• Executive assistant : 5 years (required)
• Work Location:
  
  In person with potential for flexi/hybrid days after probation