Medical Affairs Event Planner

Event Planner II - Medical Affairs (Pharmaceutical Sector)

Location: Hybrid-working – Stockley Park, Uxbridge (3 days office / 2 days remote)
Length: 12‑month contract
Rate: Market Rates (Inside IR35, via Umbrella)
Start Date: June 2026 (or ASAP)

ISR Recruitment is supporting a leading global pharmaceutical organisation to find an experienced Medical Affairs and Corporate Event Planner for their Meeting and Events team on a 12‑month contract. The role is ideal for a highly organised, proactive professional with a background in pharmaceutical or healthcare event management, contributing to the compliant delivery of key Medical Affairs programmes, including advisory boards, departmental meetings and other HCP events.

• Bachelor’s degree (or equivalent) with 4+ years’ experience in corporate event planning, ideally within the pharmaceutical or healthcare sectors.
• Proven success in managing complex logistics, budgets and vendor relationships in regulated environments.
• Strong understanding of HCP engagement compliance, including contracting and payment processes.
• Excellent communication, negotiation and stakeholder management skills; highly organised, detail‑oriented and able to manage multiple priorities simultaneously.
• Confident working with internal compliance and event management systems (experience with Cvent or Veeva is a major bonus).
• Strong proficiency in Microsoft Office applications.

Travel: The role will include regular travel across the UK and Europe, at least once per month, generally 3–4 days at a time but can be up to a week on occasions.

• Plan and deliver Medical Affairs Advisory Programs, departmental meetings and other HCP‑facing events from concept to completion.
• Ensure all activities comply with internal policies, industry regulations and global transparency requirements.
• Act as the central point of contact for stakeholders, vendors and HCPs on all aspects of event logistics and execution.
• Manage the full lifecycle of events through internal systems, ensuring accurate documentation, timely approvals and compliance.
• Conduct venue sourcing, site inspections and vendor negotiations in alignment with procurement and legal standards.
• Manage event budgets, including purchase orders, reconciliations and compliance reporting.
• Attend key events to ensure seamless execution and a high‑quality experience for all participants.
• Contribute to process improvement initiatives and share best practice across the team, providing guidance and training on compliant event processes to colleagues as required.