Assistant Company Secretary, Real Estate

The Assistant Company Secretary, Real Estate supports the day-to-day governance and administration of real estate fund and corporate structures, including limited partnerships, general partners, holding companies and special purpose vehicles. Working under the direction of a portfolio owner, the role supports board processes, corporate compliance, transaction activity and structure administration, ensuring that governance obligations are met and administrative matters are progressed efficiently.

The role provides a strong development opportunity for individuals seeking to broaden their experience across governance, fund administration and real estate transactions. This role would particularly suit individuals with experience gained within a fund administrator, corporate services provider or similar financial services environment supporting private equity, private debt, real estate or other alternative investment structures. Candidates may have experience administering limited partnerships, general partners, holding companies and SPVs and be seeking an opportunity to broaden their exposure to governance, transactions and stakeholder management within a real estate investment environment.

What We're Looking For:

Successful candidates are likely to demonstrate the following behaviours:

• Take ownership of assigned tasks and drive matters through to completion.
• Communicate proactively, providing regular updates and identifying issues early.
• Be comfortable progressing routine matters independently whilst recognising when guidance or escalation is required.
• Take a practical and solutions-focused approach to problem solving.
• Demonstrate flexibility when priorities change, particularly during periods of transaction activity.
• Show curiosity and a willingness to learn new skills and responsibilities.
• Work collaboratively with colleagues and stakeholders whilst remaining accountable for individual deliverables.
• Be receptive to guidance and direction while maintaining a proactive mindset.

• Support the board meeting process for allocated structures.
• Coordinate meeting logistics, board materials, governance documentation and action tracking.
• Prepare first drafts of minutes, written resolutions and associated governance records.
• Maintain corporate calendars, governance registers and action logs.

• Support the day-to-day administration of real estate fund and corporate structures from a Company Secretarial perspective.
• Maintain statutory records, governance records and entity information across relevant systems.
• Support routine regulatory and statutory filing requirements.
• Monitor key dates and assist in ensuring governance obligations are met.

• Support acquisitions, disposals, refinancings and other real estate transactions.
• Coordinate governance approvals, signing requirements and related stakeholder actions.
• Support the launch, reorganisation and wind-up of structures.
• Progress agreed governance and administration activities arising from transactions and projects.

• Coordinate KYC and due diligence requests.
• Maintain governance records and document management systems.
• Support data remediation and document management initiatives.
• Ensure information remains accurate, complete and appropriately retained.

• Build effective working relationships with directors, service providers and internal stakeholders.
• Act as an operational point of contact for routine governance and administration matters.
• Support continuous improvement initiatives and development of team procedures.
• Contribute positively to a collaborative team environment.