Assistant Corporate Secretary

Job Title: Assistant Corporate Secretary

Location: London

Corporate

Title:

Up to Vice President

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities, and shareholders every day.

One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We’re devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being.

Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organization.

Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference. Join us!

Our London office is based just a stone’s throw from the magnificent St. Paul’s Cathedral on bustling King Edward Street. Here you’ll find modern work spaces and a state-of-the-art auditorium space. In addition, we’re proud to host an onsite restaurant that shares our commitment to sustainability by providing delicious seasonal menus which have been created with the planet in mind. Make sure to take time for yourself and head up to our rooftop terrace and take in the spectacular views across London.

Finally, your physical wellness is well-catered for with our onsite gym facilities and medical centre.

The London-based UK Corporate Secretary team sits within the Legal department and comprises eight governance professionals.

The team supports the governance of Merrill Lynch International (MLI) and works across the EMEA subsidiary governance portfolio, which comprises approximately 80 regulated and unregulated entities across EMEA.

The London team works closely with the wider EMEA Corporate Secretary team, particularly colleagues in Dublin and Paris, to share expertise, coordinate cross-border governance matters and provide consistent, high-quality support across the portfolio.

• Provide company secretarial and governance support to Merrill Lynch International (MLI) and, as required, other UK and EMEA entities.
• Assist with the administration of MLI Board and committee meetings, working with senior team members and liaising with directors, senior management and presenters as required.
• Support meeting planning and coordination, including preparing and distributing agendas, meeting materials and briefing notes; updating forward planners; and maintaining action trackers.
• Attend Board and committee meetings and assist with drafting minutes, resolutions, correspondence and other governance documents for review and approval by senior team members. Coordinate presenter timings for Board and committee meetings.
• Assist with director appointments, onboarding, induction and annual governance processes, including conflicts of interest, training, evaluations and the collection and maintenance of required records and approvals.
• Support the maintenance of statutory registers, minute books, governance databases, templates and electronic and physical records.
• Assist with Companies House filings, regulatory notifications and other corporate filings.
• Use Diligent Boards, Microsoft 365 and approved artificial intelligence tools to prepare meeting materials, maintain records and support governance workflows securely and efficiently.
• Contribut…