Procore Document Controller

Location: City of Westminster

Experienced Document Controller
Main Contractor – Commercial Offices (Refurb & Fit out)
London Central & West End
£40k - £55k
Immediate
Role:
Lead Document Controller (Procore EDMS Experience Essential)
Company Overview:
Turnover:
Historically fluctuating between £15-20m, targeting £30m by end of 2025.
Client Base:
Main Client - Private Landlord with £5bn+ in assets.
Project Scope:
Commercial office fit-outs & refurbishments (Cat A &

B), full strip-outs. Typical projects range from £250k to £26m, with 4-6 live projects at any time.
Site based role - Locations:
 
* Project Locations:
London West End (Oxford Circus, Mayfair, Tottenham Court Road etc)
 
* Hybrid Working:
No - predominantly site-based Mon-Fri, with flexible hours (8-4:30 or 9-5).
Role Expectations:
 
* Serve as the central point of contact for the project team, ensuring all documentation and drawings are up to date and readily available.
 
* Build strong relationships with the project team and external contacts, including architects, subcontractors, and designers.
 
* Provide support during pre-construction, construction, and close-out phases of projects.
 
* Coordinate all project information, including drawings, specifications, technical submittals, samples, letters, minutes, and other electronic information.
 
* Act as a Procore and systems champion alongside other members of the Group support team.
 
* Collating O&M Manuals and reviewing & uploading drawings.

You will be:

* A proficient user of Procore EDMS system.
 
* Experienced in main contractor (fit-out or refurb) commercial projects.
 
* A team player who takes accountability, drives continuous improvement, and shows interest in team-based projects and day-to-day document control.
 
* Excellent verbal and written communication skills.
 
* Methodical, process-driven approach with excellent attention to detail, and the ability to collaborate effectively with others.
Package & Benefits:
 
* Annual Leave: 22 days + bank holidays (around 28 days total incl. Xmas shutdown).
 
* Pension:
Standard company scheme (Employer 3% / Employee 5% minimum)
 
* Healthcare: BUPA – Eligible after completion of probation.
 
* Expenses:
Travel covered if site based.
 
* Probationary Period: 6 months
 
* Performance related company bonus
Applications will be reviewed for shortlisting until end of January 2026. Immediate Interviews over 2 stages. Apply now to be considered for interview