Library Administrative Assistant; Circulation

Library Administrative Assistant (Circulation)

Reporting to: Head Librarian / Director of Technology

Working Period: ASL term time (August-June), 10 months per school year

Hours: Full-time

Start: April 2026

Overall purpose: The ASL libraries serve as a vital hub of curricular and extracurricular activity. The libraries are regarded by all members of the community as a classroom, a resource center, and a place to go for work as well as pleasure. The role-holder is a core member of the school's TILM (technology, information literacy, and media) team.
They assist the school's Librarians/TILM Co-teachers in the Mellon and Lower School (LS) Libraries in the full utilization of services, materials, and resources offered to students, faculty, and staff with a focus on circulation
. They also provide behind-the-scenes and direct person-to-person support to patrons.

• Assist in the management, organization, and supervision of the library circulation system (Destiny) for Mellon and the Lower School
• Maintain coverage of the circulation desk for services in the Mellon and Lower School libraries and provide relief supervision to accommodate LS Librarian/TILM Co-teaching schedules as needed
• Oversee the accurate maintenance of patron records
• Manage the accounting system for lost book payments and refunds
• Manage overdue materials via email or through other communication means
• Process holds in the Mellon and the Lower School libraries
• Shelve, straighten, and shelf-read the collection
• Examine returned materials for obvious damage, assessing fines where necessary
• Assist patrons in locating materials, using the online catalog (OPAC), and accessing online resources
• Work with TILM librarians/co-teachers to maintain a current collection by discarding outdated and worn materials or cleaning, mending, or replacing as necessary
• Conduct a yearly inventory of library materials in both the Mellon and Lower School Libraries; resolve problems and discrepancies arising from this
• Assist the TILM librarians/co-teachers in the daily operation of the library
• Perform a variety of library-focused and computer-related tasks as assigned
• Assist the librarians in maintaining updated book and resource lists with new acquisitions
• Provide a welcoming and culturally responsive atmosphere for patrons in the libraries and assist them in the selection of materials
• Promote reading as both a personal and academic pursuit
• Coordinate the parent volunteer program for the Mellon Library
• Assist with creating displays and bulletin boards in and around the libraries
• Assist the Head Librarian with the preparation of periodic statistical and library reports
• Help maintain an orderly environment conducive to learning, addressing student behavioral issues where necessary
• Attend library-related meetings, workshops, and in-service programs when required
• Any other duties as are within the scope, spirit, and purpose of the job as requested by the supervisor

• A demonstrable awareness of and commitment to diversity and inclusion and to safeguarding in education
• Confidence in working with a diverse range of patrons aged from 4 to adult
• Previous experience working with young people or in a school environment
• Education to degree level
• Working knowledge of the Dewey Decimal System, and how print and digital libraries are organized
• Strong oral and written communication skills with a desire to work in a team-focused environment
• Excellent organizational, clerical, and keyboarding skills
• Demonstrable technology skills and proven ability to multitask
• Ability to address student behavior in a library setting
• Ability to work independently, problem-solve, take initiative, and demonstrate flexibility
• Ability to manage multiple projects and prioritize tasks effectively
• Excellent interpersonal communication and organizational skills

• Experience working in a K-12 school environment
• Previous experience working in a library
• Library-relevant degree or other qualification

This position description is current at the date shown but following consultation may be changed to reflect or…