Film Project Manager

Position:
Project Manager – Film Launch & Tour 2025

Contract:

Fixed-term (4 months: September – December 2025)
Working Pattern:
Part-time, flexible hours, three days a week
Pay:
Negotiable, based upon experience

Location:

London-based with UK travel across multiple cities

Reports to:

Project Lead / Executive Team

We are seeking a highly organised and motivated Project Manager to oversee the successful delivery of the Film Premiere and Multi-City Tour 2025. The Project Manager will take full responsibility for planning, coordinating, and executing the film’s launch events across the UK, ensuring high-quality delivery, audience engagement, stakeholder satisfaction, and smooth operations from start to finish.

• Develop and oversee the master project plan, timelines, and schedules.
• Liaise with all stakeholders, including internal teams, external partners, venues, and contractors.
• Ensure the delivery of project milestones within agreed time frames.

• Lead on the London Premiere and subsequent 6–7 city tour events.
• Research, identify, and secure suitable venues in line with capacity, facilities, and accessibility needs.
• Oversee event execution, including site inspections, venue contracts, and adherence to health & safety requirements.
• Ensure smooth audience entry, registration, and seating flow, including planning floor layouts and emergency protocols.
• Coordinate Salah areas, accessibility arrangements, and guest services.

• Manage transportation, van hire, and movement of technical/event equipment.
• Develop and implement a setup/breakdown action plan for each venue.
• Oversee AV/PA, stage design, and lighting requirements in collaboration with technical teams.
• Ensure event uniforms, lanyards, wristbands, and welcome packs are produced and distributed.

• Develop itineraries and briefs for speakers/artists, ensuring smooth logistics and wellbeing.
• Recruit, brief, and manage volunteers, including training on roles, health & safety, and code of conduct.
• Provide on-the-day management of volunteers and staff, ensuring effective communication and delivery.

• Work alongside the marketing team to deliver promotional campaigns and outreach.
• Support with organic and digital marketing strategies, including community engagement and influencer outreach.
• Ensure brand alignment and consistent messaging across all platforms and materials.
• Oversee production and distribution of event collateral (posters, welcome packs, FAQs, maps, signage).

• Support in developing and delivering sponsorship packages.
• Manage sponsor relations, ensuring obligations are fulfilled during events.
• Provide VIP hospitality and ensure high standards of stakeholder care.
• Develop and deliver event running orders.
• Coordinate with AV/PA teams and stage crews to ensure smooth programme flow.
• Act as central point of communication between all production and delivery teams during live events.

• Maintain project documentation, contracts, and event records.
• Manage enquiries and stakeholder communications.
• Provide post-event reporting, including evaluation of delivery, challenges, and lessons learned.

• Proven experience in project or event management (ideally within arts, film, cultural, or touring events).
• Strong organisational and multitasking skills with the ability to manage complex logistics.
• Excellent stakeholder management and communication skills.
• Experience working with venues, technical teams, and external contractors.
• Ability to manage volunteers and diverse teams effectively.
• Knowledge of health & safety and risk management in event settings.
• Comfortable working under pressure and to tight deadlines.
• Flexibility to travel and work evenings/weekends as required during the tour period.
• Experience in film or arts festival management.
• Understanding of audience engagement strategies, particularly within community settings.
• Familiarity with sponsorship activation and VIP stakeholder management.

Duration: 4 months (September – December 2025)
Commitment:
Part-time, three days per week, flexible hours, with additional flexibility required during event weeks.

Location:

London base with national travel across UK cities.
Pay:
Negotiable, based upon experience.