Event Operations Coordinator

Events Operations Co-ordinator London IQPC's Operations team is looking for an Events Operations Co-ordinator to join the team. This is an entry-level position with the responsibility of planning and executing our launch & stage 1 events (up to 150 people in size) and assisting our Senior Operations Managers with the planning and delivery of our larger scale events. The Events Operations Co-ordinator role provides an excellent opportunity for growth and development in the events industry.

The position involves learning from experienced event professionals while actively contributing to the successful execution of events that leave a lasting impression on attendees. About IQPC: IQPC provides senior executives around the world – across the majority of industries and sectors – with outstanding business events in multiple formats, from large-scale physical conferences to 1:1 meetings-based exchanges. The business operates globally, with market-leading portfolios covering everything from Pharmaceuticals to Defence, Energy to Customer Experience.

Our USPs:
• Merit over tenure:
We champion people with commercially-winning ideas, whoever they are and however long they have been with us.
• Communication:
Good internal communication is foundational to our team culture. We see jointly accountable project teams as the only way to grow.
• Agility:
Our Operations Managers work across formats including large-scale events and bespoke 1-1 executive meetings as well as sponsor-led round tables. The range of our portfolio truly sets us apart.
• Autonomy:
Operations Managers are responsible for ensuring the event runs as smoothly as possible. Their role involves participating in regular project team meetings and budget meetings to ensure we deliver a high level of customer experience with the best profit margins.
• Partnership Building:
Our events are renowned educational resources, but they are also designed to enable others to do business, and our Operations Managers regularly organise and facilitate 1-1 executive meetings between our sponsors and our delegates. Operations Managers will also need to build relationships with suppliers to ensure event requirements are delivered as cost-effectively as possible.
• Creativity:
The value of our programmes is so much more than the job titles on the cover. Our Operations team pride themselves on building unique event experiences, from the look and feel of the plenary room, to interesting and fun drinks receptions – and everything in between!
• Personal development:
We invest in our people, with a two-step Management Development Programme and a day-to-day commitment to building skills – from research to financial management, project leadership to people leadership.

Key Responsibilities:

Sponsors
• Close liaison with all sponsors in the run up to the event, gathering necessary documents and materials in time for deadlines
• Ensuring logos are placed correctly on all signage and event documentation
• Onsite delivery - meetings, seat-drops, drinks receptions, lunches, private dinners, etc.
• Close internal communication with Sponsorship Managers to ensure expectations are met before, during and after the event
• Demonstrate a proactive approach to potential opportunities for sponsors to increase brand awareness Speakers
• Main point of contact for all speakers, gathering biographies, photos, special requirements
• Placing speakers on the agenda and event app, ensuring speakers are clear on their time slot
• Handling any logistical questions regarding travel and accommodation if required
• Ensuring all speakers are prepared for the event and have presentations ready before they arrive Venue & Suppliers
• Main point of contact with the venue once the contract has…