Finance Manager; Part Time

Finance Manager (Part Time) Job Overview

The Finance Manager will play a crucial role for the organisation, with responsibility for the charity’s finance function including day‑to‑day management and book‑keeping as well as providing strategic support for the CEO. You will produce quarterly management reports in line with YCAT’s reporting framework, create project budgets and reports for funders, prepare the annual statutory financial statements and lead the relationship with the charity’s external auditors.

• Support the CEO in strategic and financial planning
• Prepare detailed annual budgets, quarterly management reports, forecasting and cash flow plans
• Report quarterly to Trustees on finance, risk or compliance issues, supplying further reports or analysis of specific issues as required
• Ensure effective investment management, maximising returns and reporting performance to the Board
• Carry out regular bank reconciliations and balance sheet control account reconciliations, and produce quarterly management accounts
• Liaise with the outsourced payroll provider to ensure payroll is processed timely and all HMRC reporting requirements are complied with, including the submission of annual P11
  
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• Manage quarterly VAT filing, ensuring transactions are correctly coded and calculations of de‑minimis and partial exemptions for irrecoverable VAT
• Manage cash reserves on a quarterly basis to ensure investments meet the investment policy
• Ensure robust finance systems, policies, procedures and internal controls are in place
• Work with the Artist Management team to ensure that artists are paid in a timely manner and the amounts due to artists and artist expenses control accounts are reconciled on a monthly basis
• Provide support to the Development Manager, preparing budgets and reports relating to projects and donations, overseeing and submitting annual Gift Aid claims
• Liaise with the general manager to ensure invoices are properly recorded on the system and paid timely
• Support Artist management team with financial information for foreign visa/tax applications and submissions
• Support the general manager with tasks relating to the financial activities of the charity or audit requirements as needed, such as insurance renewals and trustee paperwork

• Produce the audit file and liaise with the external auditors on the production of the annual statutory accounts and provide all required information for the completion of the annual audit
• Ensure timely submission of all statutory returns to Companies House and the Charity Commission
• In consultation with the CEO and General Manager, advise and develop the organisation’s approach to risk management
• Ensure the business adheres to financial statutory and legal obligations as an employer and charitable organisation

• Professional accountancy qualification
• A strong working knowledge of Charity SORP, partial exemption VAT, Gift Aid, and charity finance generally
• Proven experience of strategic financial planning, organisation‑wide budgeting processes and cash flow planning
• Experience of managing and reporting on restricted funds
• Excellent communication skills; ability to impart financial information to non‑finance professionals to enable them to make sound decisions
• High level of proficiency in cloud‑based systems (Google Sheets/Docs)
• Excellent attention to detail

• Good working knowledge of Xero accounting software
• Experience of senior management in a small organisation or middle management in a larger organisation
• Understanding and appreciation of classical music

Email:
Tel:
Address: Somerset House, West Wing, Strand, London, WC2R 1LA