Finance Assistant - Design Agency

Overview

Our client is a fun and sociable creative agency based in the City of London. They are looking for a Finance Assistant to support the Financial Controller within a small team.

Reports to: Financial Controller

Ensuring accurate day‑to‑day handling of all sales, purchase ledger, and cashbook tasks and transactions.

Accounting system: Paprika

• Purchase order raising
• Purchase invoice input
• Petty cash handling
• FX cash handling
• Daily bank account check on
• Daily bank account reconciliations
• Posting cashbook transactions

• Meet with Account Management staff, establish invoices to be raised, raise invoices and obtain invoice authorisation before sending to client
• Chase debtors when due

• Select supplier payees for weekly payments
• Obtain supplier payrun authorisation from directors and group
• Input supplier payruns on
• Seek authorisations to payruns

• Calculate and reconcile month‑end income (accrued/deferred income)
• Assist in preparing 13‑week cash‑flow schedule to group (establish client receipts/supplier payments)
• Petty cash reconciliation
• FX cash reconciliation
• Reconcile purchase ledger with supplier statements
• Request staff complete and return expenses (chase if necessary)
• Distribute company credit card statements, chase if necessary, post to Paprika
• Make PAYE/NI payments to HMRC

• Assist compiling audit pack and audit deliverables for auditors
• Liaise with auditors during on‑site audits

• Accurate and tidy filing (hard and soft copies)
• Contact HMRC for certificate of domicile when necessary
• Occasional manning of front desk/reception to cover on an ad hoc basis

• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Good attention to detail and ability to work independently
• Discrete, trustworthy and willing to learn
• UK National or relevant permissions to work in the UK
• Minimum 2 years relevant experience in a similar role