Finance and Systems Coordinator

Location: City of Westminster

Role:
Finance & Systems Coordinator

Location:

The Wellington Hospital, London Full-time, 37.5 hours per week

Permanent

Competitive salary + Benefits (pension, health cover, flexible benefits and excellent career development)
We’re looking for a Finance & Systems Coordinator to join the Linguistic Resolutions team based at The Wellington Hospital. Linguistic Resolutions is a specialist community neurorehabilitation service supporting adults and children with complex neurological conditions across the UK.We pride ourselves on delivering highly personalised, relationship-centred care and are looking for someone who enjoys working collaboratively within a small, supportive team.

The Finance & Systems Coordinator plays a pivotal role at the intersection of finance, operations and service delivery, ensuring robust financial processes and systems supporting the delivery of specialist community neurorehabilitation services. Working closely with operational, clinical and finance stakeholders, you'll oversee the complete financial lifecycle of cases, from initial costing and billing through to query resolution, while helping to maintain and enhance the systems that underpin business operations.

This is a highly collaborative role that offers broad exposure across multiple functions, making it an excellent opportunity for a finance professional who enjoys combining financial expertise with operational improvement and stakeholder engagement.

As a Finance & Systems Coordinator, you'll take ownership of complex and bespoke billing processes, ensuring invoices are accurate, defensible and aligned to client requirements. Your expertise will support the integrity of financial reporting while helping teams navigate systems, resolve issues and improve ways of working.

Beyond traditional finance responsibilities, this position offers the opportunity to influence process improvements, support system development and partner with a wide range of internal and external stakeholders. If you enjoy solving problems, improving processes and making a tangible impact on organisational performance, this is an exciting opportunity to develop your career within a dynamic healthcare environment.

Above all else, we’re committed to the care and improvement of human life. It’s this guiding vision that influences everything we do at HCA UK. From the CEO to the colleagues on the floor we all have a part to play in delivering exceptional care to our patients. Other’s may think this is just a role in Finance, but to us, you’ll be part of a wider team with a unique sense of purpose, one that helps improve lives on a daily basis.

What you’ll do:

Oversee the end-to-end financial lifecycle of cases, from costing and invoicing through to reconciliation and query resolution

Manage complex and bespoke billing processes, ensuring accuracy, consistency and compliance with agreed terms and protocols

Lead the maintenance and development of finance and operational systems, including databases, SharePoint, Xero and other digital platforms

Work closely with clinicians to ensure clinical activity is accurately reflected within billing records, collaborate with internal and external stakeholders to resolve financial, operational and systems-related issues while driving process improvements

Develop positive working relationships with case managers, solicitors, insurers and clinical colleagues to support efficient financial processes.

What you’ll bring:

Strong experience in finance administration, bookkeeping or operational finance

High levels of accuracy and attention to detail with the ability to manage complex financial information

Experience using Xero or a similar accounting software package

Strong IT literacy with confidence using databases, spreadsheets and cloud-based systems

Ability to handle sensitive financial and operational information with discretion and confidentiality

Why HCA UK?

Originally founded over 50 years ago by Dr Thomas Frist, HCA has gone on to become one of the world’s leading healthcare providers. In the UK, we’re one of the largest providers of privately funded healthcare and have invested over £500 million in the latest treatments,…