Payroll​/Finance Team Leader

Job Details

Role:
Payroll / Finance Team Lead

Location:

Fareham

Salary: £39-44k

• Ensure suitable procedures, practices and controls are in place to confirm the completeness, accuracy and integrity of the accounting records:
  • ensuring that all financial transactions are properly authorised within the purchase and sales ledgers.
  • ensuring all contract, grant and other income is correctly invoiced and is collected and recorded promptly.
  • ensure all income and rent charges are correctly and timely recorded in our housing support module.
  • all supplier invoices are processed and paid promptly, taking advantage of any credit terms.
  • all staff travel and expenses are processed and paid promptly.
  • the company credit cards are managed and processed appropriately.
• Review all current financial and control processes with a goal to ensure that all are working as efficiently as possible. This may involve changing processes that will lead to training needs for staff in the wider organisation.
• The documentation of all processes to be reviewed and updated where needed.
• Ensure Two Saints' payroll is accurately prepared each month, ensuring that staff receive the correct remuneration, taking into consideration pension liabilities, and ensure that the required information is passed to HMRC and the Pensions Trust. Liaise with HR where necessary (in conjunction with the payroll and finance officer).
• Prepare analysis of all payroll costs, coding and posting into the nominal ledger.
• To be a key person in respect of the annual audit and also any related internal audits. This will involve regular liaison with the auditors and production of working papers and documentary evidence.
• Prepare on a monthly basis the pensions liability, ensuring all staff are correctly accounted for within the auto enrolment process.
• Line management of the finance assistants and payroll and finance officer to include regular supervisions, staff appraisals and other welfare support.
• Manpower planning for the team to ensure that there are sufficient resources available in the team at all times.
• Assist with the preparation of monthly management accounts, in particular ensuring that the balance sheet accounts are reconciled and any reports are drawn down from the ledgers in a timely manner.
• Ensure that the administration, management and controls are maintained within the housing support software. Deliver training and support to service staff as and when required.
• Administer insurance claims as required.
• Administer the financial areas of our intranet.
• Deputise in the absence of the Financial Accountant and Management Accountant when requested.
• Build relationships with internal and external stakeholders and ensure that communications are clear and promote the values at all times.

• Part qualified accountant or qualified by experience.
• Line management experience.
• Ability to lead and motivate a team in times of change.
• Proficiency in standard accounts packages.
• Proficiency in Microsoft Office computer packages including Word, Excel and Outlook.