Fund Data Operations Specialist

This role within the EMEA Fund Data Operations team is suited to an experienced asset management professional. The successful candidate will play a pivotal role in leading and supporting fund-related initiatives across the business, with disciplined adherence to the regulatory frameworks governing our products. The role requires effective cross-functional engagement with stakeholders at all levels, including Product Development, Compliance, Legal, Finance, Investment Risk, Portfolio Management, Client Services, IT, Operations, Custodians, and external service providers to the fund range.

A strong track record of collaboration, governance, and delivery in a regulated environment is essential. The role reports to the Manager of Fund Data Operations Responsibilities:
Overall

• Effectively manage day-to-day responsibilities to ensure continuity of coverage during periods of elevated workload or unforeseen absences.
• Uphold a robust control environment, ensuring standards, policies, controls, and procedures are rigorously applied and evidenced.
• Take ownership for meeting all deadlines and deliverables, both individually and in collaboration with the wider team.
• Escalate material issues to management promptly and appropriately via direct communication.
• Continuously review processes and procedures to identify and implement improvements that enhance efficiency, effectiveness, and control.
• Build and maintain strong working relationships with internal stakeholders (including Product Development, Compliance, Legal, Finance, Investment Risk, Portfolio Management, Client Services, IT and Operations,), external service providers, and Fund Administrators.

• Coordinate the production and delivery of UCITS KIIDs, PRIIPs KIDs, SICAV KIDs and updates to Prospectuses and Supplements, ensuring accuracy, timeliness, and regulatory compliance.
• Manage fund lifecycle events, including fund launches and registrations, new share class openings, and fund closures, with disciplined planning, stakeholder coordination, and robust governance.
• Ensure compliance with MiFID II reporting obligations, covering transaction costs and charges, EMT, EPT, and EET, with appropriate controls, validation, and audit trails.
• Demonstrates disciplined query management with urgency and rigour, delivering timely, high-quality responses to stakeholders across the business and formally documenting outcomes and actions where required.
• Conduct comprehensive reviews of fund documentation to ensure operational processes and workflows are accurately detailed, remain fit-for-purpose, and are maintained via a structured, periodic review cycle.
• Proactively partner with internal teams, including Product Development, Compliance, Legal, Finance, Investment Risk, Portfolio Management, Client Services, IT and Operations to ensure clear alignment, disciplined collaboration, and timely, well-governed decision-making.
• Demonstrate proven vendor management capability, ensuring fund data accuracy, completeness, and timeliness; performing regular service level reviews; managing and resolving queries, and reviewing contractual documentation (including SLAs) to maintain strong service delivery and control.

• Actively participate in and contribute to project initiatives, providing subject matter input and driving delivery as required.
• Support internal audit activities and requirements, including evidence provision, control walkthroughs, remediation tracking, and timely closure of findings.
• Undertake additional duties as assigned that are commensurate with the responsibilities outlined above, ensuring high standards of execution and governance.
• Minimum 5 years' experience in asset management or financial services.
• Extensive experience in the creation and oversight of…