Head of Record Review Team

Head of Records Review

Grade:
Senior Executive Officer (SEO), Ministry of Justice, Security and Information Directorate (SID), Information Services Division – Records Management Service.

Location:

London (102 Petty France), with 60% office time and hybrid working for the remainder.

SID is part of the Service Transformation Group, overseeing the development of a strategic vision for modernising and digitising legacy systems across the MoJ and its agencies. As Head of Records Review you will lead a team that manages the Ministry’s records, ensuring compliance with the Secretary of State’s Code of Practice on records and the legislation that governs records management (PRA, GDPR, DPA, FOIA).

This role requires leading a team that provides an essential public service by helping people – including staff, the public, victims and vulnerable people – to access justice through the services we provide. The role will be based in London, 60% of the working week in office, remaining time hybrid.

• Ensure good records management practices are in place and maintain a reliable archive, retrieval and transfer service of MoJ’s records.
• Completion and submission of retention applications.
• Co‑ordination of ‘yearly openings’ exercises with The National Archives.
• Ensure that statutory transfers are completed to meet the schedule agreed with the Advisory Council on National Records and Archives.
• Engage with users across the business to understand their information and records management challenges, offering solutions which reflect our policies.
• Build effective relationships with stakeholders and specialists across MoJ to ensure that records management considerations are incorporated into requirements for corporate applications.
• Line‑manage 3 Higher Executive Officers (HEOS), leading and inspiring the team, promoting inclusion, celebrating diversity and acting as a role‑model for colleagues.
• Support the Deputy Departmental Records Officer with current and future inquiries.

• Knowledge and practical application of TNA practices and standards.
• Knowledge of PRA, GDPR, DPA and FOIA.
• Experience of working with records including sensitivity review and information redaction.
• Strong people‑management skills with the ability to coordinate the activities of others and inspire and motivate teams.
• Ability to understand complex issues quickly, knowing when to escalade and seek information from colleagues, peers and professionals.
• Experience, aptitude and capability to operate within the GKIM profession.
• Generalist project‑management skills.
• Experience in supplier and contract management and commercial awareness.

All candidates are subject to security and identity checks. External candidates must complete a minimum of 6 months’ probation; internal candidates only if they have not already served a probationary period within the MoJ.

• Annual leave of 25 days on appointment, increasing to 30 days after five years of service.
• Option to buy or sell up to three days of leave per year.
• Paid paternity, adoption and maternity leave.
• Free annual sight tests for employees who use computer screens.
• Choice of Civil Service pension schemes.
• Extensive training and development opportunities.

This role is open to all eligible candidates and the Ministry of Justice is an employer that promotes equality and diversity. The MoJ is a Disability Confident employer and will provide necessary adjustments to the recruitment process.