Patient Liaison Officer

Responsibilities

The post holder will be the first point of contact for patients and healthcare professionals within both NHS and Private capacities wishing to book / enquire about the services available. The post holder will be able to provide patients with accurate prices for services they may wish to receive. The post holder will be responsible for ensuring that patients both Private and NHS receive information regarding the services they wish to receive.

The post holder will be responsible for making appointments for patients in outpatients and sending the appropriate literature to the patient once the appointment has been booked.

The post holder will be responsible for entering all information on to Compucare, Cerner, Meditex and Apex in a timely and accurate manner. The post holder will be supporting The Fertility Centre with NHS Funding. They will be responsible for arranging all NHS funding applications are processed through the relevant channels and ensuring that patients are appropriately informed of their Funding outcomes and ensuring that all literature is sent out to the patient prior to their appointments.

The post holder will be responsible for supporting clinical staff with applications, liaising with ICB when IFR's are submitted and entering all information on to Apex in a timely and accurate manner.

The post holder will be responsible for ensuring that all details regarding pay mechanisms are accurately entered on to Compucare in a timely manner.

• To be the first point of contact for patient enquiries and patient bookings for services provided at Chelsea & Westminster's Fertility Unit, responsible for delivering an efficient and faultless customer experience in handling both inbound and outbound customer enquiries.
• To be specifically responsible for handling self-pay enquiries from the public and maximising the conversion of enquiries to out-patient appointments, tests and procedure packages
• To be responsible for utilising the Hospital Booking Systems (Cerner and Compucare) in order to carry out a variety of functions, including:
  • Validating patient demographic details and updating as necessary
  • Making, changing or cancelling outpatient appointments
  • Updating computerised records of patient information in line with departmental and hospital policies and procedures.
  • Understanding all information contained on the system to assist patients and staff with queries on the telephone.
• To deal with all enquiries in an efficient, polite and courteous manner providing a caring, compassionate, helpful service to patients, staff and the general public.
• To be responsible for answering all telephone calls, email enquiries and other forms of communication in a timely and professional manner.
• Responsible for booking patients into services, such as outpatient appointments, diagnostic appointments
• To work closely with the commercial and pricing teams to ensure self-pay opportunities are maximised, services are well-structured, meet patient needs and are competitively positioned and priced in the market
• Ensure that all booking data is accurately entered on to Cerner and Compucare in a timely manner.
• Ensure that all payment details are correctly logged onto the system at the time of booking.
• Processing NHS funding applications, ensuring that correct information has been supplied along with any additional information that may be required. If information not supplied refer back to the refer
• To investigate queries in person and on telephone, dealing with patients queries, invoices and financial queries sensitively and with diplomacy. Liaising with other departments within the hospital and outside agencies where necessary e.g. insurance companies & ICB's
• Support the wider team and patients with any funding queries
• Submit ICB activity regular basis
• Liaise with the OVS Department to ensure patients have the correct documentation required to access funding
• To maintain an accurate and orderly filing system for all document
• To maintain up-to-date information and appropriate insight into competitor propositions, campaigns, pricing and activity in the self-pay market
• To ensure complete confidentiality with respect to patient information in line with Trust's Confidentiality Policy & Information Governing Policy
• Attend monthly unit staff meetings
• Take payment information from patients who are paying with credit or debit cards, over the phone and update compucare in the appropriate manner
• To use initiative, discretion and diplomacy and act in such a manner as to maintain and protect patient confidentiality at all times
• To ensure that the department voicemail/email address is checked and any messages are recorded clearly and actioned in order of priority in accordance with departmental standards.

We are looking for someone to join our committed team providing excellent patient experience and embracing the Trust values. We are looking for an experienced administrator with a passion for exceeding patient expectation and ability to deliver a 5…