People & Office Administrator (Mat. Cover

FTC (Maternity Cover ~ 9 months). London-based. Hybrid role

Your role is to support the People & Culture Lead with a wide range of HR tasks, including HR administration, maintaining the HRIS, and ensuring the seamless operation of the People & Culture function. Additionally, this position involves taking ownership of key office support responsibilities, contributing to the smooth running of day-to-day operations.

• Createand distribute Company letters and contracts for freelancers&employees.
• Actionthe needed right-to-workfor new joiners for their region.
• Lead the onboarding process, ensuring all tasks are completed, documents are signed, and files are accurately stored, while continuously identifying opportunities to improve the process.
• Maintain up-to-date visa right-to-work checks, flag upcoming visa expirations to the People & Culture Lead.
• Ensure all employee changes are reflected in the S&L system, coordinating with TAand IT as needed.
  
  Manage monthly HR credit card transactions in collaboration with the Finance team.
• Maintaining up-to-date and accurate records, including processing and storing documents

• Support the People & Culture Leadin keeping the HRIS up to date, including but not subject to Company links and documents, public holidays, employee profiles (e.g., notice periods, probation end dates, salary/job changes).

• Assist the People & Culture Leadin managing the payroll platform, actioning admin requests, and addressing document queries from employees.

• Organise and manage employee gifts for birthdays, leavers, and special occasions.

• Support with the preparation of the People slide for the monthly Townhall presentation, sharing key People updates for the monthly IMM.

• Support the People & Culture Leadin planning employee socials and events, ensuring they are engagingandinclusive.

• Manage bi-weekly office needs, such as groceries and supplies, and coordinate cleaning arrangements with the office cleaner.

• Provide support to EMEA employees for business travel and accommodation, in line with Finance approvals.

• Assist with the management of Greenpark’s Private Medical Insurance and other employee insurances, as needed.

• HR or office admin experience preferred, graduates welcome with strong soft skills and eagerness to learn

• HRIS/payroll familiarity a plus, training provided

• Strong attention to detail and accuracy

• Discreet and trustworthy with confidential information

• Excellent organisational skills, able to manage multiple priorities

• Clear, professional communication

• Proactive and solutions-focused
• Positive attitude, confident to ask questions and learn quickly