School Business and Systems Analyst

Required for
:
As soon as possible

Location
:

Dean’s Yard, Westminster

Contract
:
Full-time, 12 month fixed-term contract

Hours of work
:35 hours per week, with a one-hour unpaid lunch break each day. Working hours will fall within the 8:00 to 18:00 operational window, with specific start and finish times agreed with the line manager.

Salary
: £48,000 – £52,000 per annum, depending on experience.

Benefits of working at Westminster School include:

• Generous School pension scheme
• Free access to the School’s leisure facilities, including a fitness gym (restricted hours)
• Cycle to Work Scheme and season ticket loans following completion of our standard probation period
• Private medical insurance (opt in)
• Discretionary Christmas shutdown period
• Professional development opportunities

Free school meals are also available when on-site during working hours for the role.

For this role, there is no fixed closing date. Applications will be considered on receipt, and interviews may occur at any stage.

We are seeking a hands-on Business Analyst to support the continued development of the School’s core systems and data capability.

The school has a mix of in-house developed and commercial systems, with a strategy to lead with Cloud First and Software as a Service where possible.

You will work across the School’s information systems and data platforms, and develop clear business cases and agreed functional specifications, ensuring systems support and improving School processes. This includes administrative and support areas such as Finance, Estates, and Health and Safety, as well as academic and pastoral areas including Safeguarding, Teaching and Learning, Admissions, Wellbeing and Trips. You will also work closely with the HRIS Administrator and Data Analyst for HR and Payroll processes.

There is also a focus on systems selection and integration, process improvement, and effective use of data.

You will take a lead role in:

• Identifying, understanding and documenting the school’s systems requirements, used to guide and evaluate systems selection.
• Working with and supporting staff to manage systems change.
• Leading implementation of new systems, including supporting the users to obtain maximum benefit.
• Ensuring systems compatibility and integration is managed, supporting a ‘single source of truth’ data approach.
• Improving process efficiency and reducing manual or fragmented workflows.
• Ensuring systems are well used and aligned to the School’s needs.
• Improving data quality, reporting and insight to support decision-making.
• Helping to strengthen integration between SaaS platforms and in-house systems

Reporting to the Director of IT, you will work closely with academic and support staff, IT colleagues and third-party suppliers to deliver improvements to systems and processes. You will act as the bridge between users and technical teams, ensuring requirements are clearly understood and solutions deliver practical benefit. Excellent communication skills are therefore essential for this role.

Due to the nature of this role, you will be required to work on site at our main site in Dean’s Yard and our linked prep school, Westminster Under School, as required.

• Engage with academic and support staff to understand objectives, challenges and operational needs
• Analyse processes, systems and data flows to identify inefficiencies, risks and opportunities
• Elicit, document and manage business, functional and non-functional requirements using appropriate techniques (e.g. workshops, interviews, process mapping)
• Produce clear artefacts including business cases, requirements specifications, process maps and impact assessments
• Ensure requirements reflect safeguarding, data protection, information…