Inbound Logistics Coordinator

The Logistics Coordinator at Phoebe Philo oversees and optimises inbound logistics, ensuring timely and accurate receipt of goods. The role coordinates with suppliers, manages inventory, monitors deliveries, and supports cross-functional communication to maintain quality, compliance, and efficient operations.,

• Support the Transport Logistics Manager in coordinating the transportation of goods, selecting the most appropriate mode of transport based on cost, lead time, and product requirements.
• Prepare and submit customs documentation, including import and export declarations, certificates of origin, and other required paperwork. Ensuring that all documentation and agreements are accurate and complete.
• Submit necessary documentation to customs authorities and support with any required inspections or audits.
• Coordinating with the warehouse(s) to ensure timely receipt, quality check and storage of finished goods.
• Coordinating pickup and delivery times with clients and carriers.
• Preparing necessary shipping documents, including bills of lading, commercial invoices, and customs declarations.
• Determining the most efficient routes for all inbound shipments based on factors such as distance, time, cost, and regulatory requirements, ensuring timely dispatch and delivery.
• Maintain accurate and up-to-date records of all logistics activities, including shipment documentation, customs declarations, and invoices.
• Ensure compliance with transportation regulations.
• Verify the accuracy of supplier documentation for each shipment, including pre-advice for DCs.
• Review and discuss weekly deliveries with internal Production teams.
• Strong coordination and organisational skills, with the ability to manage multiple shipments and priorities.
• Good working knowledge of customs clearance, import documentation, HS/HTS codes and international trade compliance.
• Experience with in the fashion or retail industry.
• Excellent attention to detail when reviewing supplier, shipping and customs documentation.
• Clear and proactive communication skills for working with suppliers, carriers, warehouses, 3PL providers and internal teams.
• Strong problem-solving skills, with the ability to resolve shipment delays, customs issues and documentation discrepancies promptly.
• Ability to maintain trackers, create ASNs and prepare weekly reports.
• Advanced knowledge of Microsoft Excel
• Experience with ERP/WMS systems is a plus.
• Italian language skills are a plus.