Projects - Project Manager

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This role supports the UK & EMEA team in delivering day-to-day small projects activities, serving as the key liaison between stakeholders, clients, and senior management. Working closely with the Account Director and PDS Manager, the position ensures all Small Projects requests are scheduled, planned, and delivered on time and within budget. The focus is on optimizing each workstream for cost efficiency and operational effectiveness while maintaining the proactive, highly responsive service standards that define the team's approach.

• Responsible for a diverse portfolio delivering Small Projects in the UK & EMEA.
• Move Planning
  - Creating detailed move schedules, inventory audits, and seating arrangements.
• Vendor Coordination:
  Managing moving crews, IT/telecom technicians, and building management.
• Preparation of tenders, specifications, presentation and business case submission to the client, and management of works through to completion.
• Respond to reactive issues raised which falls outside of the FM remit.
• Support Facilities Managers with Small Projects delivery.
• Delivery and management of the clients CAPEX expenditure.
• Provide assurance and compliance with internal and external audits.
• Raise Vanguard PO for projects on the Vanguard system.
• Manage the change process of office space (Re-stacking Vanguard personnel)

• Client/Stakeholder Management Proactively engage stakeholders to ensure small projects are delivered successfully within budget and on time. Build and develop effective client / stakeholder relationships across multiple levels of the organisation. Be a contact for delivery of small projects – providing regular updates on progress at scheduled meetings.
• Procurement & Vendor Management Ensure vendors are well-managed, delivering services on time and within budget. Ensure that vendor procurement processes comply with agreed client procurement guidelines as well as Jones Lang LaSalle best practice.
• Contracts Management Assisting in managing all contracts to ensure that they are professionally delivered and demonstrate best value. Ensure expiry of contracts are well-monitored and re-procurement is initiated if required. Ensure contracts are continually assessed to deliver best value to the client.
• Finance Management / Cost Control / Profitability Actively work to ensure that the site’s financial operations are meeting or exceeding targets and control requirements including the Jones Lang LaSalle Code of Ethics. Ensure financial processes are followed at all times.
• Health & Safety Management Ensure the provision of a safe working environment. Ensure compliance with statutory regulations on fire, health and safety standards.
• Site Operations Management Recommend continuous quality improvement practices and implement Industry Best Practice operations. Implement small projects procedures and performance measures and ensure they are maintained at all times. Ensure all Critical Environment (CEM) requirements are met.
• Risk Management Ensure subcontractors and/or vendors work to Risk Assessments and Method Statements. Ensure contingency plans are in…