Buyer Admin Assistant

About the role

Looking to start or grow your career in Buying? We're looking for a highly organized and proactive Buyer's Administrative Assistant to support our fast‑paced retail team.

You'll play a key role in keeping our buying operation running smoothly – working with suppliers, supporting product ranges, and helping drive store performance across the UK & Ireland.

• Earn up to 10% bonus on top of your salary
• 25 days holiday – plus bank holidays, with the option to buy or sell up to 5 days
• Cash Plan – claim back everyday health costs like dental, optical and physio
• Pension – company tops up your pension pot with up to 3% monthly contribution
• Life assurance – enjoy 2× your base salary in life cover

Non‑contractual benefits are wholly at company discretion and subject to change.

• Creating and updating product ranges and supplier data across all categories
• Liaising with suppliers, stores and internal teams to ensure smooth operations
• Owning database quality processes (templates, supplier listings, trackers and calendars)
• Supporting stores with range updates, pricing changes and promotions
• Producing reports for trade meetings, performance analysis and supplier reviews
• Sending monthly sales reports to suppliers
• Managing credit notes, price discrepancies and invoicing processes
• Monitoring competitor activity through price surveys and reporting
• Working with Marketing to support campaigns and ensure product launches go live online
• Providing ad hoc support to Buyers and the Buying Manager

• Highly organized with strong attention to detail
• Confident using Excel (or keen to learn)
• Strong communication and teamwork skills

• Able to manage multiple tasks in a fast‑paced environment
• Interest in retail and buying

HONESTY – Working ethically, fostering a culture of openness, treating each other fairly, being considerate

EXCELLENCE – Delivering first‑class customer service, upholding high store standards, showcasing prestigious brands

AGILITY – Working in a fast‑paced environment, adapting well to change, always striving to improve

TEAM SPIRIT – Working together as one team, supporting each other, being active partners in our wider communities

Buyer Admin Assistant – Victoria, SW1W 0PP

£25,000 to £30,000 per year, up to 10% bonus opportunity (based on achievement of objectives)

We welcome and consider all applicants regardless of their background and can ensure all candidates will receive fair and equal treatment.