Event Sales Coordinator

Final date to receive applications: 19 January 2026

Department: Commercial Events

Employment Type: Permanent - Full Time

Location: London

Reporting To: Head of Commercial Sales

Compensation: £28,000 - £30,000 / year

We are looking for people to join our fantastic team at Somerset House Trust. As the home of cultural innovators, the Trust connects creativity and the arts with the broader society.

Somerset House pursues a ‘Step Inside, Think Outside’ spirit and is born from the creative community we nurture – the experience and perspectives we host across background, age, race, and stage, and the intersections and crossovers we encourage.

We are seeking an Event Sales Coordinator to join the Venue Hire team, where the primary focus of the role will be departmental administration and the management of commercial hire enquiries.

Somerset House offers 12 blank-canvas event spaces, including indoor and outdoor spaces, suitable for staging events of all styles and sizes – ranging in capacity from 10 to 3,000. The Venue Hire team is responsible for managing all commercial hires at Somerset House, from drinks receptions and Christmas parties to fashion shows and film sets.

We are looking for an enthusiastic individual with strong organisational and coordination skills, exceptional attention to detail, and a desire to begin their career in the events industry. The successful candidate will be a quick learner who thrives in a fast-paced, commercially driven environment, is highly motivated and commercially aware, and can work effectively both independently and as part of a collaborative team.

• Act as the first point of contact for all initial event enquiries, professionally managing a high volume of enquiries via email and telephone in a timely and efficient manner.
• Think creatively to maximise opportunities by thinking outside the box to accommodate different types of events, when responding to enquiries.
• Always deliver an excellent level of customer service.
• Qualify initial event enquiries before handing over to the Event Sales Managers to conduct site visits.
• Ensure a smooth handover for clients and support the department where needed.
• Build a strong rapport with key agencies and accredited suppliers, as part of the enquiry process.
• Where necessary, support the Sales team by taking site visits.
• Support the Sales team in securing business, whilst respecting and adhering to the limitations of a Grade‑I listed venue.
• Ensure post‑event follow‑up with all relevant parties to maximise future opportunities and to encourage repeat business.
• Work closely with other departments to ensure effective diary management and to maximise sales opportunities through effective space planning.
• Maintain and ensure all sales documentation and templates (including packages, proposals, venue information and external website listings) are accurate and up to date.
• Support the Sales team with administrative tasks associated with sales trade shows and cultivation events, including follow up sales emails.

• Overall responsibility for administration within the Sales team. This includes security deposit refunds, invoice requests, managing supplier commissions and any relevant purchase orders.
• Proactively liaise with clients and suppliers to ensure all paperwork is in place for sold events and that payments are received on schedule.
• Work closely with the Finance department to manage and minimise debtors.
• Ensure the event and venue management systems are updated for all events, generating reports from the system as required from the Head of Commercial Sales for analysis.
• Maintain and implement tracker documents and spreadsheets as required.
• Prepare and share weekly sales reports.
• Prepare and share monthly enquiry and commission reports with the Head of Commercial Sales.
• Coordinate all administrative tasks related to the Venue Hire accredited supplier tenders, including handling email correspondence, tracking applications, and providing support for any related tasks as required.
• Manage and maintain the venue hire section of the Somerset House website, ensuring content is accurate, up‑date, and aligned with brand…