Sale Coordinator, Cars

About the Bonhams Network

Founded in 1793, Bonhams is a global network of auction houses, with the largest number of international salerooms, offering the widest range of collecting categories and selling at all price points. Bonhams is recognised for its bespoke service, and a dedication to local market relationships, enhanced by a global platform. With 14 salerooms, Bonhams presents over 1,000 sales annually, across more than 60 specialist categories, including fine art, collectables, luxury, wine & spirits, and collector cars.

In 2022, Bonhams added four international auction houses to its network:
Bukowskis, Stockholm;
Bruun Rasmussen, Copenhagen;
Cornette de Saint Cyr, Paris and Brussels; and Skinner, Massachusetts. The success of Bonhams’ global strategy is a result of recognising the shift in growing intercontinental buying and increased digital engagement.

The Bonhams | Cars department is the largest auction house to hold sales of classic motor cars, motorcycles and related memorabilia. The auctions are held in conjunction with some of the most renowned global motoring events at truly charismatic locations including Goodwood, Monaco Historic Grand Prix, Zoute Grand Prix and Monterey Car Week.

The division enjoys world‑wide success and has held world marque records auction price for Alfa Romeo, Austin‑Healey, Bentley, Invicta, Lagonda, Lotus, Maserati, Mercedes‑Benz and Rolls‑Royce.

With major departments based in the UK, East Coast and West Coast US and Europe and a loaded international sale calendar, the department is fast‑paced and dynamic, working with varied clients, event partners and the global business teams.

The Sale Co‑Ordinator is an integral role in Bonhams and their expert departments, working in partnership with the Specialists in the successful delivery of auctions as well as the day to day running of the department. The Sale Co‑Ordinator position supports the business in a variety of capacities including ensuring property is offered compliantly, guiding vendors through the pre‑sale process through to the post‑sale settlement, shipping, cataloguing, VAT implications, Private Sales and general client management.

The Sale Co‑Ordinator will work in collaboration with the Department Specialists, Business Director and in accordance with company policy and best practice to prepare and execute the auctions while delivering excellent client service.

In addition to the tasks and responsibilities listed, you may be required to perform other duties as assigned by your Manager.

• You will be the department’s experienced user of Auctioneer 3, Bonhams’ bespoke Auction Management System and primary business tool. Ensuring that information for contracts, sales and clients is entered accurately and in a timely manner.
• You will work with the Business Director to ensure all contractual terms and introductory commission is approved in line with the Bonhams Corporate Governance Approval Policy before being issued.
• You will liaise with clients regarding their property throughout the sale cycle, including generating, and processing consignment contracts, obtaining the appropriate KYC and payment management.
• You will be responsible for applying the correct Tax/Customs schemes to items/contracts and being the point of contact in the department for all things compliance.
• You will collaborate with the Specialists to produce catalogues which will include uploading images, text and condition reports to Auctioneer 3 and the Bonhams website.
• You will work closely on complex contracts for live, online and private sales and escalate as required cases where approval/support is needed.
• You will help co‑coordinate the movement of property throughout the sale cycle, working with Head of Operations to send out Sale Delivery Instructions and in the Post sale Period, handing over Vehicles and Documents to shippers and ensuring cars under customs are correctly discharged.
• You will coordinate post‑auction transactions including post‑auction sales, refund forms and cancelled sales and obtaining approval where required.
• You will work with Client Services, Buyer &…