Wholesale Coordinator

Job Description

As we continue to grow, we are expanding our team and are now looking for a Wholesale Administrator to support the wholesale and partnerships function, as well as the development of our existing accounts.

This is a varied and hands-on role covering a broad range of responsibilities, from processing wholesale and corporate orders to managing partner data, supporting deliveries, reporting, and day-to-day coordination. As part of the team’s growth, this role will also support drop shipper management, helping to ensure smooth operations across our partner network.

We are looking for a commercially minded, detail-oriented individual who thrives in a fast-paced environment and is excited to contribute to both operational excellence and account growth.

• Support the full wholesale order cycle, from PO to invoicing, delivery, and after-sales service
• Act as the first point of contact for wholesale and corporate partners, providing timely and accurate support
• Maintain accurate records across systems, including orders, pricing, inventory, and contacts
• Prepare sales materials such as lookbooks, line sheets, order forms, ATS lists, and newness presentations
• Coordinate regular account check-ins and maintain strong relationships with key partners
• Monitor account performance against agreed commercial terms and ensure alignment with brand and marketing standards
• Complete data forms and provide any required information as part of the sales cycle
• Organise and present sales data, performance metrics, and account summaries
• Collaborate with operations, logistics, and finance teams to ensure smooth partner experiences
• Assist with trade show preparation, follow-ups, and general wholesale coordination
• Support drop shipper management and partner integrations across relevant platforms
• Contribute to growing existing accounts through proactive support and world-class customer service
• Identify opportunities to improve processes, including leveraging tools, automation, and AI where relevant

• 2+ years’ experience in account coordination, sales support, or wholesale operations
• Highly organised with strong attention to detail and ability to manage multiple deadlines
• Strong Excel / Google Workspace skills, comfortable working with numbers and sales data
• Experience with platforms such as Shopify, Xero, and/or dropshipping tools (e.g. Mirakl) is a strong advantage
• Familiarity with inventory systems, order management platforms, or CRM tools is a plus
• Commercially minded with a proactive approach to supporting account growth
• Comfortable working with technology and open to using tools/AI to drive efficiency
• Experience in fashion, luxury, or lifestyle brands preferred but not essential
• A positive, collaborative team player who is eager to learn and contribute

• Competitive salary
• Contributory pension scheme
• Annual company trip + regular team social events
• Flexible location — London, Barcelona or remote
• Premium working spaces in Central London and Barcelona
• Funding for learning and professional development

Start date:

As soon as possible