Area Administrative Assistant - Sam's Valley, Eagle Point Patrick Centers
Listed on 2026-10-22
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Administrative/Clerical
Clerical, Office Administrator/ Coordinator, Data Entry
Full-Time, Excellent Benefits, and Paid Time Off
Starting Wage: $19.57 per hour
Starting Bilingual Wage: $20.55 per hour, dependant on Bilingual Screening
PURPOSE:The Area Administrative Assistant supports the Site Manager by helping ensure that assigned centers operate smoothly and that all required services are delivered in alignment with Head Start Performance Standards. This position performs a wide variety of administrative and center-support functions, contributes to daily operational needs, and offers backup support across center operations as needed. The role also assists with agency and center projects as assigned by the Site Manager or the Data Monitoring and Compliance (DMC) Department, while maintaining professionalism, accuracy, and adherence to all Agency policies and procedures.
ESSENTIALJOB DUTIES:
I. GENERAL CLERICAL DUTIES
- Letters, forms and reports;
- Maintain and monitor database information;
- Generate newsletters, memos, etc.;
- Generate required reports as assigned.
- Provide support for Agency level projects, as assigned;
- Assist with coordination of meetings and/or events.
- Sort, cross reference, and file letters, reports and/or other documents;
- Maintain up-to-date files and systems.
- Open, sort, and/or distribute incoming mail, messages, and/or reports;
- Pick-up and drop-off interagency and postal mail/packages as directed.
- Letters, forms and reports;
- Teacher Calendars;
- Newsletters.
- Manage, order, shop for, and inventory center supplies, as assigned.
- Attend trainings and/or meetings, as assigned;
- Take minutes of center meetings and distribute, as assigned.
May be assigned other related duties as appropriate and within the scope of general responsibilities for this position. However, this job description in no way states or implies that these are the only duties that may need to be performed by the employee fulfilling this position. This job description describes the general nature and level of work, but is not intended to be an exhaustive list of all responsibilities and duties which may be required.
REQUIREDJOB SPECIFICATIONS
Education:
High school diploma or equivalent required; AA in Business, Office Administration or related field preferred. Documented postsecondary coursework or equivalent combination of education and experience may substitute for degree. Coursework in Human Services or Early Childhood Education is beneficial.
Experience:
Minimum one (1) year office assistant or general clerical experience required. Experience working with preschool-aged children or in an early childhood education setting preferred.
Certifications:
CPR/First Aid Certification and Food Handler Certification required. (Certifications may be obtained after hire.)
Essential
Skills:
Ability to use Microsoft Office and database programs; strong communication and organizational skills; exercise good judgement, stay flexible, and adapt to changing needs; ability to manage multiple tasks and maintain accurate records; work independently or as part of a team; handle confidential information; and remain attentive and appropriate when assisting with child-supervision duties. Ability to read, write, and communicate effectively in English to understand and follow procedures, ensure safety, and complete required documentation related to the…
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