Payroll Manager

Payroll Manager

Join F.D. Thomas, Inc. as a Payroll Manager and help us maintain and grow a team dedicated to accurate, compliant, and timely payroll operations. This role is based in Central Point, Oregon, a community that offers a blend of small‑town charm and easy access to Southern Oregon’s natural beauty.

As the Payroll Manager at FD Thomas, you will lead all payroll processes for a diverse workforce, overseeing four direct reports. You will collaborate closely with HR, Finance, and leadership teams to maintain payroll integrity and deliver outstanding service.

• Recruit, interview, hire, and train new department staff.
• Oversee daily workflow and ensure operational efficiency.
• Provide constructive, timely performance evaluations and coaching.
• Implement, maintain, and review payroll systems to ensure accurate and timely processing of salaries, benefits, garnishments, taxes, and deductions.
• Manage payroll updates for new hires, terminations, and pay rate changes.
• Prepare and maintain accurate payroll records and reports.
• Ensure compliance with federal, state, local, and union wage and hour laws.
• Facilitate audits by providing required documentation.
• Maintain multi‑union and multi‑state pay rates and collective bargaining agreements.
• Collect, audit, and accurately enter weekly timesheets.
• Process weekly payroll for office and field staff; schedule distribution of checks and direct deposits.
• Manage garnishments, including research, correspondence, recordkeeping, and payments.
• Process payroll loans and advances.
• Comply with Certified Payroll requirements.
• Prepare and process fringe benefit payments.
• Audit payroll updates, weekly reports, and records; prepare documentation for annual audits.
• Prepare and submit required reports:
  Certified Payroll, Monthly Union/Labor Compliance, ACA reporting.
• Interpret and apply annual union contract changes promptly.
• Maintain accurate union information and rates in Vista.
• Report exempt filings to IRS and applicable states.
• Manage retirement and pension contributions and payments.
• Prepare and process weekly, monthly, quarterly, and annual payroll tax payments and reports.
• Handle federal and multi‑state payroll tax filings.
• Complete year‑end closing, W‑2 processing, and distribution.
• Prepare year‑end state and federal payroll tax filings.
• Assist employees with payroll and tax‑related inquiries.
• Track missed benefit deductions for employees on leave or FMLA.
• Reconcile monthly benefit carrier invoices for accuracy.
• Initiate benefit‑related accounts payable payments.
• Track vacation, personal time, and other paid time off.
• Respond to payroll inquiries and perform quality control reviews.
• Maintain and organize payroll documents securely and confidentially.
• Ensure accurate electronic and manual employee files, including benefits participation.
• Set up new hires in Viewpoint, complete state new‑hire reporting.
• Handle employment verifications and manage unemployment claims.
• Oversee multi‑state surveys and Keystyle approvals for payroll documentation.
• Perform additional duties as business needs arise.
• Provide excellent customer service by responding to and resolving employee questions promptly.

• Associate degree, technical school, or college coursework in a related field; equivalent combination of education and experience will be considered.
• Minimum 5 years of payroll supervisory experience in a similar‑sized organization; job coding experience preferred.
• Strong knowledge of multi‑state payroll regulations, union payroll practices, and collective bargaining agreements.
• Demonstrated efficiency in processing prevailing wage documentation and possess in‑depth knowledge of prevailing wage practices, policies, and compliance requirements.
• Working knowledge of Wage & Hour laws and BOLI guidelines.
• Extensive expertise in payroll operations, including preparation, balancing, internal controls, and payroll tax compliance.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and payroll software;
  Vista Accounting experience preferred.
• Strong analytical, problem‑solving, and troubleshooting skills.
• Excellent organizational skills with exceptional attention to detail.
• Proven…