Admin & Bookkeeper

Our client based in Centurion is looking to appoint a detail-oriented and reliable Admin & Bookkeeper.

Responsibilities:
Recording Financial Transactions

• Sales (invoices, receipts)
• Purchases (bills, purchase orders)
• Bank transactions (deposits, withdrawals, transfers)
• Cash transactions (petty cash, till cash)

Managing Accounts Payable

• Entering supplier invoices
• Tracking due dates and making payments
• Reconciling supplier statements

Managing Accounts Receivable

• Creating and sending customer invoices
• Recording customer payments
• Following up on overdue accounts

Bank Reconciliation

• Matching internal records with bank statements
• Identifying discrepancies or missing transactions

Payroll Processing (if applicable)

• Recording payroll expenses
• Tracking employee deductions and benefits
• Calculating PAYE, UIF, and other statutory contributions

Journal Entries

• Recording adjusting entries for accruals, depreciation, provisions
• Reallocating expenses and correcting errors

Maintaining the General Ledger

• Organising all accounts (assets, liabilities, income, expenses)
• Keeping the books balanced (debits = credits)

Tax Compliance Support

• Calculating and recording VAT
• Preparing for income tax submissions
• Keep supporting documents for audits

Financial Reporting

• Preparing trial balance
• Assisting with the preparation of the income statement, balance sheet, and cash flow statements

Inventory and Asset Tracking

• Recording inventory purchases and usage
• Maintaining fixed asset registers

E-Commerce Bookkeeping Functions

• Integrating online sales platforms with accounting software (e.g. Shopify, Woo Commerce, Takealot)
• Recording online sales and merchant fee deductions (e.g. Pay Fast, Pay Pal, Yoco)
• Reconciling payment gateways with bank deposits
• Managing refunds, chargebacks, and returns
• Calculating shipping costs and expenses
• Tracking stock movements across online and physical locations
• Recording advertising and digital marketing expenses (e.g. Google Ads, Facebook Ads)
• Monitoring sales tax/VAT compliance across jurisdictions (if applicable)

Supply Chain Management Support

• Coordinating purchase orders and supplier deliveries
• Tracking the cost of goods sold (COGS) and landed costs
• Monitoring lead times and delivery schedules
• Assisting in vendor evaluation and contract management
• Recording logistics, warehousing, and fulfilment expenses
• Supporting demand forecasting through historical data analysis
• Liaising between procurement, finance, and inventory management functions

Administrative and Operational Oversight

• Handling supplier registrations and vendor onboarding documentation
• Preparing and submitting tenders, quotes, and compliance documents
• Maintaining company records, licences, and statutory registrations
• Scheduling and supporting internal operational meetings
• Coordinating insurance, security, utilities, and premises-related tasks
• Ensuring workflow integration across departments
• Overseeing the day-to-day functioning of the business operations and supporting strategic initiatives

Requirments:

• Matric certificate
• A relevant tertiary qualification in Accounting, Bookkeeping, or Business Administration (advantageous)
• Minimum of 2 years’ experience in a similar role (administration & bookkeeping)
• Proficient in accounting software such as Pastel, SAGE, or similar systems
• Competent in Microsoft Office, especially Excel, Word, and Outlook
• Excellent organizational and time management skills
• Strong numerical ability and attention to detail
• Effective communication skills – both verbal and written
• Ability to work independently and take initiative
• Reliable, trustworthy, and able to handle confidential information
• Fluent in English (Afrikaans is an advantage)