Junior Debtors and Creditors Clerk

Responsibilities

Debtors

• Capture and post customer invoices, credit notes and receipts in the accounting system.
• Apply and allocate payments; follow up on unapplied or unidentified receipts.
• Reconcile customer accounts and the debtors control account.
• Generate and dispatch statements.
• Assist with debt collection activities and elevate overdue accounts per company policy.

Creditors

• Process supplier invoices, credit notes and adjustments.
• Match invoices to purchase orders and goods received documentation where applicable.
• Prepare payment batches for approval and assist with electronic or manual payments.
• Reconcile supplier statements and resolve discrepancies.
• Monitor and investigate outstanding supplier balances and follow up on aged creditors.
• Maintain supplier master data and manage supplier queries.
• Liaise with procurement to resolve invoice/payment issues.

General finance tasks

• Assist with month-end cutoffs, journals and reconciliations.
• Maintain filing (electronic) and ensure documentation supports audit requirements.
• Support VAT input/output schedules and provide documentation for tax/audit requests.
• Provide ad hoc reports and support to senior finance staff.

Qualifications

• National Senior Certificate.
• National Certificate or Diploma in Financial Management, Bookkeeping, Accounting (e.g., NQF Level 4–5) or equivalent preferred.
• Certification in basic bookkeeping (e.g., IFRS basics) advantageous.

Experience

• 2 years relevant experience in debtors & creditors or bookkeeping role; internships or workplace experience acceptable.
• Exposure to accounting software (e.g., Sage, Pastel, Quick Books, Xero) and MS Excel.

• Three-month fixed-term contract to assist with a temporary increase in work volume.
• Competitive monthly cost to company between R 10,000 and R 14,000, depending on experience and qualifications.