Senior Inventory Accounting Administrator Finance · Head Office

Role Summary

This role is responsible for ensuring the accuracy and integrity of inventory records within the financial system, maintaining effective inventory control processes, and supporting the organisations inventory management strategy.

The successful candidate will work closely with Finance, Warehousing, Operations, and Contractors to reconcile inventory, investigate discrepancies, manage stock reporting, and ensure compliance with company policies and procedures.

• Manage the reconciliation of physical inventory to the financial system on a monthly, quarterly, and bi-annual basis.
• Investigate, analyse, and resolve inventory discrepancies.
• Maintain accurate inventory records and ensure all inventory transactions are processed correctly.
• Monitor and manage cycle count programs to ensure stock accuracy.
• Update inventory records daily within the financial system.
• Prepare and process weekly and monthly inventory activation reports.
• Coordinate and participate in regional stock counts and reconcile variances.
• Monitor installer and contractor stock reconciliations and investigate discrepancies.
• Maintain organised inventory documentation and filing systems.
• Process inventory capitalisation and disposals to the Fixed Asset Register.
• Ensure compliance with company inventory policies, financial controls, and audit requirements.
• Liaise with internal departments and external stakeholders to resolve inventory-related queries.
• Support the National Warehouse Manager and Inventory Supervisor with reporting and ad‑hoc requests.

• Manage contractor invoicing and resolve contractor queries.
• Assist with investigating and reconciling contractor payment discrepancies.
• Work collaboratively with Accounts Payable and Finance teams.

• Perform and monitor inventory variance reconciliations.
• Maintain the integrity and accuracy of inventory data within the ERP system.

• Grade 12 (Matric).
• A tertiary qualification in Finance, Accounting, or a related field will be advantageous.

• 3-5 years' experience in inventory accounting, inventory control, or a similar finance role.
• Experience working with ERP systems (Sage X3 experience will be advantageous).
• Advanced Microsoft Excel skills.
• Strong reconciliation, analytical, and problem‑solving skills.