Document Controller EXDC

Job Title:

Document Controller

Location:

Centurion

Job Type: 12 month contract, expected to work Full‑Time hours (Onsite)

• Maintain a master record index and develop a document management plan.
• Align document files with the document management system (DMS) using coding and naming conventions and version control.
• Develop project file structure and define basis of access per document type.
• Create documents on authorized demands and establish workflow requirements.
• Perform document control for all project–related documents and drawings.
• Manage the repository and conduct continuous audit of project sites to maintain information integrity.
• Maintain the project content hub, including metadata support for project sites.
• Send calls through IT services (power users / Remedy) to fix unsupported templates.
• Coordinate and review project management templates, including formatting support for mega projects.
• Assist SMEs with process mapping using MS Visio.
• Governance and compliance assessments: check adherence to document numbering, management procedures, engineering standards, guidelines, and the project document management plan.
• Maintain and close out registers, transmittal logs, and ensure approval processes are completed and signed off on Signing‑Hub.
• Attend change board meetings, capture lessons learned in the register, and manage change‑request templates.
• File and issue new revisions for build to contractor, maintain a transmittal register, and issue all drawings with transmittal notes.
• Assist new contractors with navigation and use of the project management system.
• Ensure folder structures are maintained for all project sites and that all documentation is kept live and accessible.
• Provide support to document management resources and power users based at the Business Unit.
• Utilize client project systems, including Projects Online, Aconex, and SharePoint (proficiency required for mega projects).

• 10 years experience as a project document controller.
• Matric qualification.
• Aconex experience.
• Experience in mining or engineering as a document controller.