Document Controller EXDC

Job Title:
Document Controller

Location:
Centurion

Job Type: 12 month contract, expected to work Full-Time hours (Onsite)

Key responsibilities

• Maintain a master record index; develop document management plan.

• Align document files with document management system (DMS) (coding and naming convention and versions).

• Develop project file structure.

• List project document types.

• Define basis of access per document type.

• Create documents on authorized Demands.

• Establish workflow requirements.

• Perform document control to include all project related documents and drawings.

• Manage repository.

• Establish document close per document type. Close out archive.

• DMS
- Project Management Library Maintenance with the latest approved revisions of policies, procedures, standards, guidelines, training material and processes.

• Maintenance of the project content hub

• Assistance with calls logged through it services (power users / remedy) to fix templates that do not work properly;

• Maintain content hub metadata to support the document control function on project sites.

• Coordinate the document and review of project management templates.

• Formatting support templates for mega projects

• Version control of additional documents;

• Revisit of navigation functions to improve searching of documents;

• Assisting SMEs with mapping of processes using MS Visio.

• Governance and Compliance assessments related to project document management. Check compliance to document numbering standard.

• Check compliance to document management procedure.

• Check compliance to engineering standards, guidelines.

• Check compliance to the project document management plan.

• Check compliance to the project administration management plan. ▪ Check registers.

• Check transmittal.

• Change Requests Meeting – Templates

• Attendance required at change board meetings

• Capture lessons learned in the register.

• File and issue new revisions for build to contractor; maintain a transmittal register.

• Issue all drawings with transmittal notes; project related documentation.

• Where applicable assist new contractors how to navigate and use the project management system

• The project systems used by client include projects online Aconex and SharePoint.

• A working proficiency of projects online, SharePoint and Aconex (only for mega projects) are required.

• Ensure folder structures maintained for all project sites.

• Ensure integrity of information maintained.

• Ensure approval process completed and signed off on Signing-Hub

• Provide support to document management support resources based at BU ( Business Unit).

• Provide support to Power Users.

• Ensure all documentation maintained as live and accessible.

• Continuous audit of project sites to ensure integrity of information.

Requirements

10 years experience a project document controller

Matric

Aconex experience

Experience in mining or engineering as a document controller